Alumni Records Request - Internal Campus Use Only

Checklist for your alumni data request:

  • Complete on-line data request form below.
  • Print, complete, sign and submit (scan/email, fax, interoffice mail) Alumni Data User Agreement Form.
  • Provide communication content to Brian King (if the data is to be used for a mailing or emailing)
  • Provide scheduled date for communication to be emailed or mailed to Brian King (if the data is to be used for a mailing or emailing)
Once the above items are received, you can expect your data file within 4 business days.

If you have any questions along the way, please email Brian King at bmking4@uncg.edu.  We’re happy to help.

By completing, signing and submitting this Alumni Data User Agreement Form, you will attest that you are a university employee and agree that the data requested will be used only for the purpose(s) described below and that the data will not be given, sold or otherwise made available to any third party.

If the requested data is to be used for an email or postal communication, a copy of the content along with the scheduled date of use must be submitted to the Offices of Alumni Relations before the requested data may be provided. You may submit your content to Brian King at bmking4@uncg.edu or to the Alumni Relations Office in the Alumni House.

Did you know...
The Office of Alumni Relations is willing to assist you with scheduling and sending your email communications. Please contact Mary Swantek in Alumni Relations at m_swante@uncg.edu or 336.256.2011 to discuss coordinating and scheduling you email communication..


(Required fields marked with an * must be completed before form can be submitted successfully)

Please allow four business days for completion of your request.

First name * Last name *
Div/Dept * Phone *
Email * Date Needed*

Routine request, please assign a filename for future requests.
Routine Request Filename
I only need a record count, rather than a list.

For what purpose is this data being requested and approximately when will it be used? *

Will this list be used for any of the following?
Event Invitation?
Y
N

Newsletter / e-Newsletter?
Y
N

Donor Solicitation?
Y
N

     
In a sentence or two, describe what you want "(e.g.: All chemistry majors who received master's degrees from 1970-79, living in California)": *
In what format do you want your list?

Please send the requested information in:
Excel format
ASCII text format, tab delimited
For mailing of print items, it is highly recommended that you supply the data file to your Printer who should be able to print the addresses on each piece during production.

School/college of degree:    

All schools/colleges
Arts & Sciences
Business & Economics
School of Education

Health and Human Sciences
School of Music
School of Nursing

Degree level:    

All degrees
Bachelor's
Master's

Doctorate
Certificate
Professional
Major(s) (major code or exact major name) click here for a list
       
Department(s) (dept code or exact dept name): click here for a list
       
Class year(s):    

All
Specific or range

       
Honors:      

All
Cum Laude

Magna Cum Laude
Summa Cum Laude
Activity code (click here for table/list)
       
Special Purpose Code(s): (click here for table/list)
Sex: All Male Female
       
       
       
Ethnicity: All ethnicities    
Black White Hispanic Asian
Native American Other  
Geographic:      
   
States (specify):
 
Counties (if multiple states please specify) NC counties (county code or name:


       
Zip code ranges (specify)
Find zip codes via USPS range of 3 digits also acceptable
       
International alumni:    
None (if selected, list will contain only U.S. records)
All    
Specific country/countries
       
Householding:    

Combining spouses so one mailing can go to one household.
No
Combine Households and Add Spouses
Combine Households

Exclusions:      

Exclusions eliminate records with these codes. Mail list defaults will always exclude ALL, AM, EMA. Other examples: 1 - Count all graduates with degree X in year of 1979 (do not exclude dead or inactive). 2 - Count all living graduates in Guilford County from the School of X (check below to exclude dead)

ALL all contact
AM all mail
EMA all email
AFM affinity solicitation
AMS mail solicitation
APS phone solicitation

D Dead
I Deceased and Inactive
Z no one
FST faculty/staff
ATH athletics
RET retirees

What do you want in your list?

Banner ID
Nickname and Formal Salutation
Mailing name (first, middle and last in one field)
Sort name
Fielded names (prefix, first, middle, last, suffix)
Alternate names (graduation name and alumni association name)

Preferred address
Preferred address type (home or business, includes county)
Home address
Business address
Email Addresses

Constituent Info (preferred class, school, category)
Demographic Info (birth date, death, sex, race, etc.)
Confidential Flag and Exclusion Codes
Constituent Type Codes (ALUG, ALGR, FRND, FCST, etc.)

All degrees
Sports
Scholarships
Alumni Association Membership

Employment (may create duplicate records)
Activity Count (activities for which constituent is coded)
Dynamic Activity List (lists year and activity/type/category)
Special instructions: (include known activity, type, or category codes)
       
Please thoroughly review your requst prior to submitting. Thank you.