Administrative Systems Committee
Business Affairs Project Prioritization
Contact
Name: Joella Hoskin Anderson
Email: joella_anderson@uncg.edu
Phone: (336)334-4586
Business Affairs Online Request Form
Process
For Business Affairs, we have had a somewhat formal process in place for years.
- In advance of making a request for systems support for new systems or significant changes in existing systems and processes, the Assistant/Associate Vice Chancellor for the area is expected to have had a preliminary discussion with the Vice Chancellor for Business Affairs (Reade).
- We have recently implemented a systems request form (located on our website) that is filled out by the area within Business Affairs (the Client) requesting the systems work. (It used to be an e-mail or memo instead of an on-line form.)
- The information from that form is forwarded to the Director of Systems & Procedures (Joella).
- Joella performs the initial triage and gathers sufficient information to determine the nature and approximate size of the request and possible alternatives.
- Small items / break/fix = MIS request
- Item that can be handled by S&P without IT
- Items that should be on Divisional Priority List
- Items that should be on Institutional Priority List
- Details of the project requests and recommendations for prioritizing them among other current divisional priorities are sent to the Associate VC for Finance (Steve) where the nature, timing, relationship to other projects and cost/benefit are further evaluated.
- The proposed reprioritized list is then sent to Reade for final evaluation and decision
- Often Joella, Steve and Reade meet in person to make the decisions.
- Once the Divisional Priority List is finalized, Joella forwards it to the Associate Vice Chancellor for Enterprise Administrative Applications.