INSTRUMENT OF GOVERNANCE

DEPARTMENT OF BROADCASTING AND CINEMA (rev. 11/28/06)

The communications environment of the twenty-first century should be designed so as to go far beyond satisfaction of our physical needs or even routine psychological ones. It should become enlightening.

Frederick Williams, the Communication Revolution

Article I: Mission and Goals

The mission of the Broadcasting and Cinema Department at UNC Greensboro is to produce exemplary liberal arts graduates who can think critically and creatively, who can communicate clearly and effectively, who can create compelling stories demonstrating technical mastery, and who can understand the meaning of their work in its social, historical, and ideological contexts.

To fulfill its mission, Broadcasting and Cinema faculty members engage in student-centered teaching, research and scholarship and/or creative expression, and service. Faculty members keep the program centered in the mainstream of liberal studies, maximizing the strengths the Department draws from and provides to other Arts and Sciences units. Students and faculty members advance the identity of the Department, College, and the University within the community, state, and nation through the promotion of a rich media culture on campus and the creation and distribution of film and electronic media productions. The Department's learning objectives for students are that BCN majors:

1. can identify and analyze historic movements, key texts, and significant genres;
2. can employ conceptual theories interrelating media, culture, and society;
3. can demonstrate artistic talent and technical competence in creative writing and in film and electronic productions;
4. gain practical experience through class projects, production opportunities, activities, and internships;
5. can engage in effective oral and written discourse, research, invention, explication, and storytelling regardless of the medium of delivery (e.g., film, television, DVD, Internet, etc.);
6. demonstrate, upon completion of the MFA in Film and Video Production, outstanding abilities in teaching, research, scholarship, and creative expression.

Article II: Purpose and Authority

1. The purpose of this Instrument of Governance is to codify the appropriate structures through which faculty and students participate in the academic affairs of the Department.
2. The Department of Broadcasting and Cinema derives its authority from the Office of the Chancellor of the University of North Carolina at Greensboro through the Division of Academic Affairs and the College of Arts and Sciences.

Article III: Membership and Meetings (revisions adopted 11/28/06)

1. The faculty of the Department of Broadcasting and Cinema shall review all Departmental issues--including governance, recruitment, curriculum, personnel, etc.--and make decisions and recommendations as appropriate.
2. The Head shall call meetings of the faculty at the appropriate level based on the issues to be addressed. Levels of faculty meetings are:
   1. General faculty and staff
   2. Graduate faculty
   3. Tenured and tenure-track
   4. Senior faculty
   5. Full professors
3. The standard operating procedures for meetings in the Department of Broadcasting and Cinema are as follow:
   1. The Head shall call and chair at least one meeting of the general faculty and staff each month during the regular academic year.
   2. In the absence of the Department Head, either the Director of Undergraduate Studies or the Director of Graduate Studies may call and chair a meeting.
   3. The Head shall craft an agenda for each meeting based on ongoing College and University business and input from the Departmental staff and faculty, including standing and ad hoc committees.
   4. An issue may be removed from the agenda on the motion, second, and vote of the tenured and tenure-track faculty present and placed on the agenda of another faculty meeting at any level.
   5. Issues can be brought to a vote by a motion and second of faculty in attendance.
   6. A quorum of the faculty consists of a majority of full-time faculty members plus one.
   7. Proxy votes are accepted if limited to a specific issue and presented in writing at the time of the relevant vote but do not count to constitute a quorum.
   8. In accord with College and University procedures, in cases of promotion, tenure, and post-tenure review, only faculty equal to or higher in rank than the individual under consideration may participate.
   9. In accord with Graduate School procedures, votes involving graduate student affairs are limited to faculty who have full or visiting status as members of the Graduate Faculty.
4. Voting and participation rights of the faculty of the Department of Broadcasting and Cinema are as follow:
   1. All faculty are empowered to participate and vote at the appropriate level in the governance structure of the Department.
   2. Students (graduate and undergraduate) may, by invitation, attend faculty meetings, committee meetings, or other relevant activities and participate in discussion without vote.
      1. An invitation to a student to attend and participate through discussion must be formally extended (orally or in writing, including e-mail) by the Department Head.
      2. Student requests to attend, either initiated by faculty members or students, denied by the Head must be brought before the faculty for consultation.

Article IV: Leadership

1. Department Head. The chief administrative officer of the Department is the Head, appointed and maintained in accordance with the College and University’s rules and regulations for headship appointment, retention, and review.
   1. The terms of reference for the Department Head are as follow:
      1. To seek the advice of the faculty, staff, and students in the operations of the Department, including, but not limited to, the duties enumerated in this section following.
      2. To convene and chair Departmental meetings.
      3. To coordinate with appropriate Departmental staff and program directors agenda items for relevant Departmental meetings and meetings of the Student Advisory Board and the Departmental Advisory Committee.
      4. To manage the fiscal resources delegated to the Department by the College of Arts and Sciences.
      5. To provide leadership in the recruitment, appointment, and retention of faculty and staff assigned to the Department.
         1. To provide models for, and guidance in, faculty and staff career development appropriate to the needs of the Department, College, and University.
         2. To assist faculty in preparation of promotion, tenure, and post-tenure review documents (or to delegate these duties on a case by case basis to senior faculty mentors).
         3. To provide evaluative commentary as required by College and University regulations in promotion, retention, tenure, and post-tenure review cases. (See attachment A (“Promotion and Tenure Review at the Departmental Level: A Guide for Department Heads” and attachment B: “Guidelines for the Conduct of Post-Tenure Review.”)
      6. To supervise the duties of the Departmental Secretary and the Departmental Engineer, except as those duties may be delegated to program directors and committee chairs as enumerated below.
      7. With the advice and consent of the faculty, to select, appoint and review program directors, committee chairs, and committee membership, including the appointment of ad hoc committees on an “as needed” basis.
      8. To act in accord with the procedures prescribed the Faculty Handbook for the appointment and operation of search committees.
      9. To represent actively and effectively the affairs of the Department while fulfilling the administrative duties of the position as mandated by the College and the University.
      10. To seek cooperation, advice, and resources as appropriate from the College, the University, the media industries, and the community at large.
          1. The Head serves as the Convener of the Departmental Advisory Committee.
          2. The Head functions as the Executive Producer of the Carolina Film and Video Festival.
          3. The Head provides initiative and support in seeking grants, sponsorships, and other forms of external support.
      11. To coordinate with appropriate University offices the provision of current information to the public about the activities and accomplishments of the Department and its faculty and students.
   2. Although the Department Head may delegate duties to faculty colleagues and to committees and other administrative units, the Head has the authority and responsibility for action of the Department, except where explicitly stated otherwise in University regulations.
2. Departmental Engineer. The Departmental Engineer performs according to the employment job description as modified and adjusted by mutual consent and the approval of appropriate College and University offices.
3. Departmental Secretary. The Departmental Secretary performs according to the employment job description as modified and adjusted by mutual consent and the approval of appropriate College and University offices.
4. Director of Undergraduate Studies. Supervision of the undergraduate program in Media Studies is delegated according to the terms of reference following:
   1. The Director of Undergraduate Studies is appointed by the Head, with the advice of the faculty, for a term of two years (renewable).
   2. The Director of Undergraduate Studies works closely with the Admissions Office and Student Academic Services to facilitate for the BA in Media Studies.
      1. The Director coordinates undergraduate recruitment materials, visits of prospective students, and the FOCUS meetings of accepted new students.
      2. The Director works with Student Academic Services (SAS) to assure that students are completing the correct degree requirements.
         1. The Director equates courses taken by transfer students at other institutions for credit towards the Media Studies degree and notifies SAS of substitutions.
         2. The Director consults with Departmental faculty when a course is not an apparent equivalent course.
      3. The Director works with the Office of Student Academic Services to assist with the clearing of students for graduation.
      4. The Director coordinates any changes the faculty wish to make in catalogue copy and proofs the copy for the University Undergraduate Bulletin.
   3. The Director of Undergraduate Studies assists with the recruitment of freshmen and transfer students.
      1. The Director coordinates the copy for brochures and hand-out material provided to prospective students about the Media Studies program.
      2. The Director meets with and provides or arranges for tours for prospective students and parents visiting campus.
   4. The Director of Undergraduate Studies serves as the coordinator for undergraduate advising in the Department.
      1. The Director of Undergraduate Studies is responsible for maintaining and distributing through BCN 100 the Departmental Undergraduate Advises Guide.
      2. The Director provides the faculty with up-to-date lists of advises and other materials needed for pre-registration (e.g., sign-up sheets).
      3. The Director assists student with special admissions or transitional issues such as evaluating transfer credit.
   5. The Director of Undergraduate Studies coordinates the enrollments in BCN courses.
      1. To assist with the class enrollment process, the Director provides the faculty with a list of current majors and their grade point averages and hours to graduation.
      2. The Director advises the faculty in regards to students who are not qualified to enroll in specific classes.
   6. It is the policy of the Department of Broadcasting and Cinema to assign the duties of Director of Undergraduate Studies to a non-tenure track teaching/advising specialist or to provide a tenure track faculty member with three hours of released time per year to support the duties enumerated above.
5. Director of Graduate Studies. Supervision of the graduate program in film and video production is delegated according to the terms of reference following:
   1. The Director of Graduate Studies is appointed by the Head, with the advice of the faculty, for a term of two years (renewable).
   2. The Director of Graduate Studies works closely with the Graduate School and, as appropriate, the Office of International Studies, to facilitate for the MFA in Film and Video.
      1. The Director attends all meetings of Graduate Directors on Campus.
      2. The Director develops and maintains contacts with other units on campus that offer assistantship positions (e.g., Minority Affairs, Writing Center, etc.)
   3. The Director of Graduate Studies has the primary responsibility for recruiting each MFA class of students.
      1. The Director takes the lead in designing and placing publicity and advertising materials, including, but not limited to, providing material for updating the Departmental web site, advertising, flyers, letters, and personal contact.
      2. The Director follows through on personal contacts developed through publicity, advertising, Graduate School leads, and phone and e-mail contacts.
      3. The Director encourages prospects to complete applications by the appropriate deadline.
      4. The Director coordinates a Departmental selection process in which the faculty review completed applications and recommend finalists for interviews.
      5. The Director sets up interviews (phone or on site) for finalists.
      6. The Director leads discussion to finalize the list of candidates to be made admission offers.
      7. The Director works with the Department Head and faculty to finalize assignment of assistantships and waivers, including an alternatives list.
      8. The Director extends offers (orally and in writing) to the chosen candidates.
      9. The Director informs the Head and faculty of acceptances and rejections and of offers extended to alternates (if necessary).
   4. The Director of Graduate Studies is responsible for maintaining and reissuing as appropriate the Departmental MFA Handbook.
   5. The Director of Graduate Studies serves as the advisor to MFA students during their initial work.
      1. The Director assists students with transitional issues, including evaluation of undergraduate and transfer credit, visas, etc.
      2. The Director notifies first semester MFA students of the requirements of the Graduate School, including attending various meetings and seminars.
      3. The Director works with the Department Head and faculty in facilitating interaction among incoming MFA students with the faculty and previously admitted MFA candidates.
         1. The goal is to build a sense of community.
         2. An introductory meeting in August of the first year among the colleagues involved can initiate this process.
   6. The Director provides guidance for MFA candidates in terms of making sure that all program and distribution requirements (including practicum) have been met, including selection of a master production advisor.
      1. Advising is shifted to the thesis advisor in the semester in which the master production advisor is chosen.
      2. Thesis advisors are responsible for seeing that candidates follow master production guidelines and meet master production guidelines.
   7. The Director of Graduate Studies supervises the submission and evaluation of MFA qualifying papers, including any revisions.
   8. The Director of Graduate Studies either teaches BCN 610 Introduction to Graduate Studies or works closely with the instructor of that class in order to prepare MFA candidates to meet degree requirements.
   9. The Director of Graduate Studies takes a lead role in MFA candidate evaluation.
      1. The Director notifies students in a timely manner to submit their updated assessment documents each semester.
      2. Working with the Department Head, the Director helps schedule the biannual evaluation of MFA candidates.
      3. The Director informs each MFA candidate of the results of the biannual assessment exercise.
   10. It is the policy of the Department of Broadcasting and Cinema to provide the Director of Graduate Studies with three hours of released time in recruitment years to support the duties enumerated above.
6. Production (Technology) Committee. The Production Committee investigates needs, recommends purchases, and reviews the operation of facilities, equipment, and software for the Department.
   1. The Production Committee is composed of the tenured and untenured full-time faculty members of the Department of Broadcasting and Cinema who are teaching production courses in the current academic year.
   2. The Production Committee meets a minimum of once a semester.
   3. Meetings of the Production Committee may be called by its Chair, by the Head, or by the request of a faculty member.
   4. The Departmental Engineer serves as the Chair of the Production Committee.
   5. The Production Committee Chair serves as the Department’s representative to appropriate College and University technology committees.
   6. Recommendations of the Production Committee are made to the Department Head or the full Departmental faculty as may be appropriate.
      1. Routine matters (e.g., repair and replacement of extant equipment) are made directly to the Head for action.
      2. New initiatives (e.g., new equipment or software) are placed on a Departmental meeting agenda for appropriate review by the entire faculty.
      3. At least once each year, the Committee prepares a list of budgetary priorities for recommendation to the faculty and Head.
7. Carolina Film and Video Festival Committee. The Carolina Film and Video Festival Committee is responsible for the planning and execution of each year’s Festival.
   1. The Committee is composed of the Department Head, who serves as Consulting Producer, a faculty Director, and associate and assistant directors as designated by the faculty Director.
   2. The associate directors may be graduate students or, in exceptional cases, a senior undergraduate student.
   3. A course load assignment will be made, based on the appropriate level of credit hours generated, to the Festival Director.
8. Library Representative. The Library Representative serves as a liaison among the Department, Jackson Library, and the Teaching and Learning Center, keeping the Library and Center informed of Departmental needs and the faculty informed as to acquisition policies and procedures.
9. The positions below are assigned by the Department Head with the advice and consent of the Departmental faculty, but they are considered as teaching rather than administrative assignments with the relevant faculty receiving course load adjustments as appropriate when enrollments so justify.
   1. Director of Internships
   2. Director of Radio Operations (Faculty Advisor to WUAG)
   3. Graduate Practicum Supervisor
   4. Departmental Webmaster

Article V: Student Advisory Board (revised 9/2/03)

1. The Board acts as an interface among faculty and students and among students in the various degree programs and concentrations offered by the Department.
2. The Board assists the Department by keeping under review the following aspects of its program:
   1. Departmental mission and curricular goals in relation to student needs.
   2. Enrollment, advising, and independent study problems and opportunities.
   3. Recognition of student achievement in the classroom, production activities, and campus and civic leadership.
3. The Board selects the Broadcasting and Cinema Faculty Member, Graduate Student, and Undergraduate Student of the Year.
4. Membership of the Board is as follows:
   1. The membership shall total eleven to twelve and shall be selected annually by the faculty.
      1. Students who have served on the Board shall automatically be reviewed for membership each year.
      2. Members shall be selected from among those who apply for membership through a yearly solicitation.
      3. The Department may invite members from among students who have not applied if necessary to fill the appropriate categories below.
   2. The membership shall be selected so as to reflect the following categories:
      1. Two freshmen
      2. Two sophomores
      3. Two juniors
      4. Two seniors
      5. Two MFA students
      6. The Director of the Carolina Film and Video Festival (if a student) or his or her representative
      7. The student Program Director of WUAG or his or her representative h. The student President of Spartan Television or his or her representative
   3. The undergraduate membership shall be selected so that there is a minimum of one representative from each Departmental curricular concentration.
   4. Board membership shall be set early in the fall semester for service in the current academic year.
5. The Broadcasting and Cinema Department Head serves as the Board Convener.
6. Membership of the Board shall be reported to the College of Arts and Sciences annually.
7. The servicing arrangements for the Board shall be the responsibility of the Broadcasting and Cinema Department.
8. Operational procedures for the Board shall be as follow:
   1. The Board shall meet no less than once each semester (excluding summer).
   2. The Board shall keep minutes, which shall be distributed to the faculty and staff of the Broadcasting and Cinema Department.
   3. Proposals drafted by Board shall be included on the regular agenda of the Department of Broadcasting and Cinema for action as appropriate.
   4. Each spring semester the Board shall assist the Department Head in the administration of the senior graduation survey and in the planning and execution of the Broadcasting and Cinema graduation ceremony.

Article VI: Broadcasting and Cinema Advisory Committee (revised 8/26/03)

1. The Committee is constituted in accord with the "Administrative Guidelines for the Approval of Advisory Boards" of the University of North Carolina at Greensboro as approved by the Board of Trustees, 29 August 2002.
2. The Committee acts as an interface among industry, commerce, government, and the community at large and the Broadcasting and Cinema Department.
3. The Committee assists the Department by keeping under review the following aspects of its management:
   1. Departmental mission and curricular goals in relation to community need.
   2. Research and consultancy activities in the relevant media.
   3. Aspects related to market demand and placement of the Department’s graduates.
   4. Adequacy of resources to support the activities of the Department.
4. The Committee helps assess the effectiveness of the Broadcasting and Cinema Department by reviewing samples of student and faculty work at its meetings.
5. The membership of the Committee is as follows:
   1. Members shall total between twelve and seventeen.
   2. A member from the community serves as Chair.
   3. The Broadcasting and Cinema Department Head (who also serves as the Committee Convener), Director of Undergraduate Studies, Director of Graduate Studies, and the General Manager of WUAG serve as full members of the Committee.
   4. The Dean of the College of Arts and Sciences serves ex-officio.
   5. One faculty member from a cognate area in the University (e.g., Art, Communication, Journalism, Theatre, etc.)
   6. Members from the community.
      1. A minimum of one faculty member in the area of media studies from a sister institution in the Piedmont.
      2. A minimum of nine (9) professionals with no more than two persons serving at any one time from among the following media professions:
         1. Commercial radio
         2. Commercial television
         3. Cable, MMDS, or DBS
         4. Independent or corporate film/video or multimedia production or postproduction
         5. Noncommercial radio or TV
         6. Broadcast journalism
         7. Feature film production
         8. Advertising
         9. Scriptwriting
   7. Appointment and service requirements for the Committee are as follow:
      1. The members and the Chair of the Committee shall be nominated by the Broadcasting and Cinema faculty and formally appointed through the process detailed in the University’s "Administrative Guidelines for the Appointment of Advisory Boards."
      2. The terms of all members (including the Chair) shall be either two years or three years with terms staggered to provide overlap among the members.
      3. Members may be eligible for reappointment as permitted by the "Administrative Guidelines for the Appointment of Advisory Boards."
      4. Membership of the Committee shall be reported as specified inthe "Administrative Guidelines for the Appointment of Advisory Boards."
      5. The servicing arrangements for the Committee shall be the responsibility of the Broadcasting and Cinema Department.
   8. Operational procedures for the Committee shall be as follow:
      1. The Committee shall meet no less than once each semester (excluding summer).
      2. The Committee shall keep minutes which shall be distributed according to “Administrative Guidelines for the Appointment of Advisory Boards.”

Article VII: Amendments

1. Amendments to this Instrument of Governance may be adopted by a majority vote of the tenured and tenure-track faculty.
2. Amendments shall become effective at the time that they are adopted, unless otherwise specified in the motion to amend.
3. Amendments to this Instrument of Governance may not be in conflict with College and University rules and regulations, including, especially, those stipulated in the Faculty Handbook.

Article VIII: Additional Departmental Policies (as of 8/10/04)

Excludes policies adopted that were incorporated into other policy documents (e.g., Client Funded Projects), course syllabi, or curriculum matters (e.g., revisions to the MFA) recorded in the undergraduate or graduate bulletins.

1. Arri SR-II policy (The following policy for use of the SR-II was approved by the Broadcasting and Cinema Department on 18 February 2003 and applies to any use of the camera subsequent to this date regardless of any prior use).
   1. The SR-II must be checked out directly from the Carmichael Facilities Manager and not from Equipment Room personnel.
   2. The SR-II is reserved for faculty supervised course projects and graduate productions.
   3. When booking the camera, faculty supervised course projects take precedence over thesis work, thesis work takes precedence over practicum; and practicum work takes precedence over other class work.
   4. Use of the SR-II by a graduate student must be approved by the chair of the student’s master production committee (thesis) or the BCN 698 supervisor (practicum).
   5. Projects using the SR-II must have a minimum of five crew members: director, DP, camera operator, boom operator, sound recordist.
   6. The DP and the camera operator must be graduate students and must have been checked out on the camera (as approved by the Production Committee or the Carmichael Facilities Manager acting for the Production Committee) before being permitted to check it our or use it.
   7. Because the SR-II is an extremely expensive piece of equipment all users are reminded that they are responsible for damage due to negligence or exposing the camera to hazardous conditions (e.g., wind, dirt, heat, etc.). The camera should never be left in an unattended automobile regardless of climatic conditions.
2. Assessment
   1. Public screenings of writing projects, semester end screenings of films and videos, and the screening of resume tapes will be discussed in faculty meetings with conclusions and concerns recorded as appropriate in the minutes. (Minutes 6 September 2002)
   2. The Advisory Committee will continue as a part of the assessment process, but with less ambitious goals for how much members are willing to read or view outside of the Committee meetings themselves. (Minutes 6 September 2002)
3. Capstone Courses
   1. It was agreed that for writing students, class presentations are a form of public presentation. Other faculty than the instructor will be invited to attend capstone writing course sessions to help assess student work. (Minutes 6 September 2002)
   2. The sharing of papers with other faculty or external reviewers from capstone courses with an academic orientation will be suspended. (Minutes 6 September 2002)
4. CFVF
   1. It was agreed that hereafter there will be a faculty juried “UNCG Student Showcase” at the Carolina Film and Video Festival each year to highlight the best work done by UNCG students in the last year. (Minutes10 February 2004)
5. Curriculum
   1. As 500-level courses are taught, separate syllabi need to be sent to the Dean’s office specifying differences between the requirements for graduate as opposed to requirements for undergraduate students. (Minutes 21 October 2000)
6. Facilities and equipment use
   1. It was agreed to continue as a general policy to limit use of Departmental facilities and equipment to projects in registered classes only, but to let the Carmichael Facilities Manager use discretion when needed in regards to uses such as preparing sample reels and audition tapes. (Minutes 15 January 2002)
   2. Production projects (as alternatives to written assignments) that do not involve use of Departmental equipment are subject to the approval of the course instructor. Requests for such alternative assignments that would involve use of Departmental equipment must be approved in advance by the faculty. (Minutes 29 April 2003)
7. Interdepartmental cooperation
   1. Jeff Adam’s German course in “film noir” will be accepted in lieu of BCN 225 Masterpieces of Cinema for Media Studies majors (Minutes 27 February 2001).
8. Independent study applications
   1. Independent study proposal forms must be signed by the supervisor, advisor, and department head. Students must use the appropriate forms in the graduate and undergraduate handbooks. (Minutes 27 August 2002)
9. International students
   1. International Studies will hereafter work to get international students preregistered into classes rather than assuming that they can be added on during the first week of class. The Department will provide a list of courses for the use of International Studies: courses always available to international students, courses never available to international students, and courses available if the international student preregisters AND if there are fewer graduating seniors needing the class than the enrollment limit of the class. (Minutes 30 October 2001)
10. MFA policies
    1. Curriculum
       1. The faculty confirmed that the sequence of courses for MFA students is required and that any student who does not take the required sequence, including corequisites, may be dismissed from the program. (Minutes 14 January 2003)
       2. MFA students in the first year class may take summer internship courses and then petition to substitute the credit hours for a similar number of hours in the following spring. (Minutes 8 April 2003)
       3. Faculty agreed that MFA electives need not be limited to those listed in BCN section of the Graduate Bulletin. Students may choose a course in another department as long as the course is relevant and the Director of Graduate Studies approves the choice. (Minutes 30 September 2003)
       4. It was agreed that the sequence of courses will remain “required” of all MFA students, keeping the program a three-year, full residency program. The major (required) course MUST be taken as scheduled. Some electives on a case-by-case basis can be put forward to a summer (internships) or to the third year with the permission of the Director of Graduate Studies. Students who wish to cut hours requirements of the degree when LATER admitted to the MFA can use appropriate University programs to “bank” up to twelve hours of electives or required courses for which admission is available on a space-available basis. (Minutes 18 November 2003)
    2. Faculty involvement with student productions (Minutes 28 October 2003)
       1. It was reaffirmed that faculty members will not work on MFA student projects without prior notification to and approval from the faculty.
       2. Independent and production course registrations used for student registration for work on faculty projects will be revised to clarify what types of duties are appropriate for each type of registration.
       3. Faculty members will continue to inform the Department of the use of students for earned credit on Departmental, grant, and independent projects by filing the appropriate independent and production course registration forms (a process monitored by the Department Head reviewing of the course registration approval forms).
       4. Faculty will continue to use good judgment in the hiring of students, especially graduate students, on outside, independent, and grant supported projects. Faculty will consult with the Head or with the full faculty in any instances in which there might be the possibility of a conflict of interest.
    3. Recruitment
       1. MFA candidates may be admitted to the program on the basis of portfolio and credentials review. (Minutes 28 February 2002)
       2. Awarding of Departmental financial aid (i.e., assistantships, tuition waivers) requires an on-campus or telephone interview. (Minutes 28 February 2002)
       3. Admission to the MFA program will be good for two cycles. That is, students admitted for the 2002 class will automatically be admitted to the 2005 class. (Minutes 29 October 2002)
    4. MFA reviews
       1. Reviews should be on two separate days. (Minutes 20 November 2000)
       2. Reviews should be scheduled for thirty minutes each with fifteen minutes between scheduled conferences. (Minutes 20 November 2000)
       3. Students should be asked essentially the same questions. (Minutes 20 November 2000)
       4. Students should be given feedback from the review sessions as quickly as possible. (Minutes 20 November 2000)
       5. MFA students are formally reviewed at the end of each semester for the first year. In the second and third years formal reviews are at the option of the student and/or of the faculty. (Minutes 14 August 2002)
       6. It was agreed that beginning in 2004-05 MFA students will be given the option of creating a DVD portfolio of their work. (Minutes 16 September 2003)
    5. BCN 691 Advanced Experimentation
       1. 691 projects are not required to be presented with the practicum or end of semester screenings, but students should be encouraged to show such works. (Minutes 21 August 2001)
    6. BCN 698 practicum proposals
       1. BCN 698 supervisors will read and approve proposals. Any proposals that require special consideration or further consideration will be copied to the Departmental graduate faculty for review and approval. (Minutes 27 November 2001)
       2. Faculty will screen practicum projects together and provide comments and a suggested grade. (Minutes 30 October 2001)
       3. The practicum project will be discussed with its creator during the student’s review session. (Minutes 30 October 2001)
       4. The practicum supervisor will make the final decision on grades. (Minutes 30 October 2001)
       5. The “qualifying proposal” will be, specifically, a proposal for the first practicum project. (Minutes 14 August 2002)
       6. Students who want to begin shooting in the spring on practicum projects for the fall must first submit and have approved their practicum proposal project. (Minutes 14 January 2003)
       7. All practicum projects will have a ten-minute time limit. Each practicum must be edited to ten minutes or the tape will be stopped. (Minutes 16 October 2001, 2 April 2002, 14 August 2002)
       8. MFA students may present “director’s cuts” longer than the maximum length in screening separate from the faculty evaluation screenings. (Minutes 2 April 2002)
       9. A student who does not complete the second practicum with a “B” or better shall be required to produce a third practicum. (Minutes 14 August 2002)
       10. MFA students are strongly encouraged to produce a narrative for one practicum and a documentary for the other practicum. (Minutes 14 August 2002)
       11. Faculty agreed that current MFA students should officially request master production chairs when they file their plans of study. Students should specify whom they want on their committee, listing their first, second, and third choices for chair. Faculty should not agree to chair a 699 project until this formal process has been completed. In cases of conflict, the faculty will be consulted. In the new curriculum, the process of selecting master production chairs will be integrated with the new master production preproduction course. (Minutes 25 November 2003)
    7. BCN 699 Master Productions
       1. BCN proposals that involve more than one MFA student getting credit for the same project will be carefully monitored to avoid duplication of work or conflicts of interests. (Minutes 14 August 2002)
       2. Thesis publicity should include the title of the work, the thesis student’s name, date, time, and place of the screening, and the line “A MFA Thesis Production through the Department of Broadcasting and Cinema at UNC Greensboro.” (Minutes 14 August 2002)
       3. It was agreed that, in association with the spring semester second-year BCN 625 (producing the master production) course, the Director of Graduate Studies will implement a selection plan by which MFA students will list, in priority order, their choices for BCN 699 chairs. Students will be given their first choice when possible without overloading a particular faculty member. The Director will bring to the faculty for adjudication any problematic situations in which a student’s choices may not be available. (Minutes 18 November 2003)
11. MA
    1. The faculty decided to propose that the MA in Media Studies be approved by the end of the spring 2005 semester for initiation in the fall semester of 2006. (Minutes 30 September 2003)
    2. It was agreed that the Department would require a minimum of one and a maximum of two new positions to staff a 32 hour MA program. (Minutes 30 September 2003)
12. Security (Minutes 1 December 1998)
    1. Undergraduate students are allowed in the building after hours only if there is a faculty member or a graduate student in the building.
    2. Graduate students should be aware that they are responsible for any undergraduate students whom they let into the building after hours.
    3. Faculty should occasionally check on undergraduate students in the building when they are working after hours.
13. Semester end screenings [This policy was suspended on 5 May 2004; we will return to in-class screenings--to which others may be invited-supplemented by the “showcase” at CFVF and to permit the Student Advisory Board and Department through a new “Media Workshop” course to develop student screenings. (Minutes 5 May 2004) I’ve left the old policy here since according to the minutes we made the decision to suspend for fall 2004 only.]
    1. Courses in the major scheduled for the last day of classes will be substituted for by attendance at a mandatory screening session. (Adjustments or waivers based on unavoidable conflicts will be considered on a case by case basis). Reading day will be reserved for grading and exam preparation. (Minutes 14 December 2001)
    2. The following wording was adopted for use in announcing substitute classes:

       As a community of artists, the members of the Broadcasting and Cinema Department, students and faculty, gather on the last [two] days of each semester to view and evaluate the work done during the semester. These screenings include undergraduate and graduate works completed in classes and via independent study registration. Occasionally faculty works are screened as well. In this class [i.e., your class], the scheduled meeting period for__________________________, [fill in the date] will not meet in order to permit the enrolled students to attend the screening. As a record of attendance for this class, each student must complete ________________ film or video evaluation forms. [Fill in one for each twenty-five minutes that the class meets: i.e., two for MWF fifty minute periods, three for seventy-five minute periods, six for three hour classes, etc.] The forms will be available at the screening and must be turned in at the screening (not in class). After being tabulated for attendance purposes, the evaluation forms will be forwarded to the appropriate filmmaker as feedback. (Minutes 15 January 2002)

    3. Students should only submit one film or video from each class for semester end screenings. (Minutes 27 August 2002)
    4. It was agreed that MFA master production screenings may not be used to substitute for class attendance requirements. (Minutes 29 April 2003)
    5. A thirty minute time limit is imposed on the screening of individual works. (Minutes 6 May 2003)
    6. No unfinished works will be shown. (Minutes 6 May 2003)
    7. A list of recommended guidelines will be given to students showing their work. (Minutes 6 May 2003)
    8. No film will be shown that has not been approved or evaluated by a faculty member. (Minutes 6 May 2003)
    9. It was agreed to drop the film evaluation forms as a means of taking attendance. A regular attendance procedure (cards or sign-in sheets) will be initiated by the screening TA. (Minutes 9 December 2003)
14. Spartan TV
    1. A credit program for Spartan TV--implemented through BCN 390 --was approved subject to the following condition: before using the Carmichael Studio and its associated equipment, students will be checked out on equipment use and studio safety in a workshop arranged by the STV supervisor and Carmichael Facilities Manager. It was clarified that this approval is for studio and studio equipment use only, not use of field equipment. (Minutes 4 December 2001)
15. Student course evaluations
    1. Tenured faculty should have one (or, if he or she wishes, more) courses evaluated each semester. (Minutes12 September 2000)
    2. Nontenured faculty must have all courses evaluated each semester. (Minutes12 September 2000)
    3. A summer class may be evaluated at the instructor’s option. (Minutes 12 September 2000)
    4. In addition to swapping with a colleague or having the Departmental Secretary proctor evaluations, a faculty member may proctor his or her own evaluations. The instructor may stay in the room or wait outside as is most comfortable. If self proctoring is chosen, a student should be chosen to collect and deliver the forms to the Departmental Secretary in the Departmental office for processing. To protect the confidentiality of the process the faculty member should not handle the forms after they have been submitted. (Minutes 14 December 2001)
16. Student writing
    1. The MLA style guide will remain required for BCN classes. The intensive assignments using MLA now in BCN 203 and BCN 301 will be moved to the new 205 Film and Television Criticism class. (Minutes 7 September 2002)
17. Producer’s Position
    1. It was agreed that the Department would accept placement of a TV Producer position in the Department if the position is initiated and funded to create a University television show. (Minutes 30 September 2003)
18. Travel funds
    1. Travel allocations may be used for professional travel other than conferences (Minutes 17 October 2000)

Article IX: Guidelines for Promotion and Tenure (Adopted October 3, 2006; added as article IX November 28, 2006)

Department of Broadcasting and Cinema
Guidelines for Promotion and Tenure
3 October 2006

I. General Principles

1. The criteria for promotion and tenure are demonstrated excellence in the areas of teaching, research and creative achievement, and service. The Department of Broadcasting and Cinema follows the standards for tenure and promotion of The University of North Carolina at Greensboro and, in particular, in the College of Arts and Sciences as detailed in the following documents:
   1. The Code of the University of North Carolina Chapter VI-Academic Freedom and Tenure (1 July 2001)
   2. Regulations on Academic Freedom, Tenure, and Due Process – The University of North Carolina at Greensboro (16 September 1975 and subsequent modifications)
   3. University Promotion and Tenure Guidelines – The University of North Carolina at Greensboro (23 April 1997, amended 8 March 2000)
   4. University-wide Evaluation Guidelines for Promotion and Tenure – The University of North Carolina at Greensboro (21 January 1998)
   5. Guidelines on Tenure and teaching in the University of North Carolina [Administrative Memorandum 332] (28 September 1993)
   6. College of Arts and Sciences New Guidelines on Promotion and Tenure (23 April 2002, revised 12 April 2005)
   7. College of Arts and Sciences Best Practices in Tenure and Promotion (10 February 2004, revised 28 February 2005, revised 14 March 2005)
   8. College of Arts and Sciences Guidelines governing the use of External Referees in Promotion & Tenure Review (25 September 1980, revised September 1987, revised 1 September 1992).
2. The promotion and tenure guidelines of the Broadcasting and Cinema Department are consistent with those of College and the University. The purposes of this document are:
   1. to assist tenure track faculty to a better understanding of the criteria required for their promotion and tenure
   2. to benefit Departmental committees in arriving at their decisions in a uniform, professional and fair manner
   3. to assist the Promotion and Tenure committees of the College and the University in their evaluation of aspects unique to faculty in the Department of Broadcasting and Cinema and the discipline of media studies
3. The Department’s procedures for promotion and tenure of its faculty support the Department’s goal to achieve its educational mission: to produce exemplary liberal arts graduates who can think critically and creatively, who can communicate clearly and effectively, who can create compelling stories demonstrating technical mastery, and who can understand the meaning of their work in its social, historical, and ideological contexts

II. Department Procedures for Promotion and Tenure

1. The Promotion and Tenure Committee shall consist of three tenured faculty appointed above the rank of the candidate.
2. Assistant Professors are usually appointed to an initial term of four years and reviewed in the third year for reappointment to a second term of three years as Assistant Professor. The Department normally reviews Assistant Professors for promotion to Associate Professor with permanent tenure in their sixth year of employment. Nevertheless, the review for promotion and conferral of permanent tenure may occur before that time, if it is deemed appropriate by the candidate’s Department Head in consultation with tenured Department faculty.
   
   Suggested Review Timeline
   1. First semester – Appointment of faculty mentor, a senior faculty member with the Department or, in exceptional circumstances, in a related field, who can advise the candidate of matters of teaching, research, creative work, and service.
   2. First year – In consultation with his/her mentor the candidate prepares a projected research, publication, and/or production plan. These general expectations will be forwarded in writing to the Department Head.
   3. Third year – By the fall of the third year, the candidate prepares a summary of his/her scholarship and/or creative achievements, teaching, and service activities. Tenured Department faculty above the candidate’s rank, i.e. “the senior faculty,” reviews the candidate for reappointment to a second three-year term.
   4. Fall semester fifth year – Appointment of the candidate’s promotion and tenure committee. The candidate’s mentor may serve as chair, although another individual may be appointed.
   5. Spring semester fifth year – The chair of the candidate’s promotion and tenure committee works with the candidate and committee members to prepare the factual information for the dossier. The candidate submits initial drafts of the dossier to his/her committee for development.
   6. Spring semester fifth year – The senior faculty, after a preliminary review of the candidate’s materials, determine whether to seek letters from external reviewers. If a decision is made to seek external letters, the Department Head in consultation with the Chair of the Promotion & Tenure Committee selects external reviewers to examine the candidate’s completed dossier.
   7. Early fall sixth year – The candidate’s promotion and tenure committee meets to assemble the evaluation section of the dossier regarding the candidate’s teaching, research/creative activity, and service records.
   8. Early fall sixth year – The candidate’s completed dossier with external review letters is ready for assessment and vote by the senior faculty.
   9. Early fall sixth year – The Department submits its vote on the candidate’s dossier to the Department Head.
   10. The Department Head sends the candidate’s dossier forward with his or her recommendations to the Dean and the Promotion and Tenure Committee of the College.
3. Associate Professor without permanent tenure: Candidates whose initial appointment has been as Associate Professor without permanent tenure are appointed for an initial term of five years and reviewed for conferral of permanent tenure and/or promotion to the rank of Professor during the fourth year of appointment. However, this review (for either conferral of permanent tenure alone or promotion with tenure) may occur before that time if it is deemed appropriate by the candidate’s Department Head in consultation with faculty who hold the rank of Professor.
4. Promotion to the rank of Professor The Department of Broadcasting and Cinema promotes faculty to the rank of full Professor based on achievement, distinction, and the impact of the candidate’s contributions, not duration of employment. An Associate Professor may be recommended for promotion at any time. However, time in rank may be a relevant consideration to the extent that the impact of certain contributions accumulates and gathers force over time. An individual’s aggregate contributions over a period of time may yield a level of achievement or recognition that might not be accorded to any of them individually considered. Candidate for promotion to Full Professor may consider a specific profile as outlined in the Guidelines on Tenure and Teaching in The University of North Carolina.

III. Specific Evaluative Criteria for the Department of Broadcasting and Cinema

1. Teaching. The Department of Broadcasting and Cinema supports the University’s mission to serve as an institution committed to teaching and endeavors to follow the Seven Principles for Good Practice in Undergraduate and Graduate Education as found in the University Curriculum Guide. The discipline of media studies involves teaching students to understand the media world in which we live as well as guiding them to become thoughtful media producers and competent writers of media texts. The Department supports a professional, flexible, fundamental, and integrated approach to media education, one that looks for linkages and common concepts and skills that will allow students to understand and move easily among different forms of media in a rapidly and constantly changing environment. This approach requires traditional academic coursework, experiential learning, and production practice. Students must acquire creative and critical thinking abilities, develop expertise in creative problem-solving, master oral, written, and visual communication skills, and acquire technical proficiency. The Department’s teaching strategies include mentoring, advising, directing independent studies, guiding practicum projects, as well as involving students in assignments that require hours of faculty time beyond the usual classroom lecture or workshop.
   
   Measures of faculty achievement in the area of teaching include but are not limited to:
   1. Peer evaluation
   2. Development of course materials
   3. Writing of or contributions to textbooks
   4. Contributions to curricular and program development, such as the creation or re-design of courses and tracks
   5. Pedagogical writing and/or presentation
   6. Student evaluation
   7. Demonstrable contribution to promotion student achievement
   8. Commitment to mentoring students
   9. Invitations to the candidate by other departments or institutions to give lectures, workshops, and presentations
   10. Contributions to interdisciplinary curricular development
   11. Review of textbooks.

   The Department encourages faculty to keep abreast of applicable pedagogical theory and practices. Faculty are encouraged to participate in workshops and conferences in order to keep their knowledge and production skills current with the development of media professions and the dynamic progress of media technologies. The Department anticipates that faculty will participate in curriculum development and the ongoing review and redesign of courses and course requirements. Faculty members are also encouraged to stay current with new computer-assisted instruction and software and when appropriate, to strive to offer distance education, Honors courses, or Freshman Seminar courses.

2. Scholarship and creative work: The Department recognizes that a candidate’s creative or scholarly work, whether in print, film, or electronic format, must be significant, demonstrably original, completed, and recognized through such means as peer or juried review of written work or screenings, awards, citations, published reviews and the like. A distinguished level of creative or scholarly achievement will include substantial recognized work at the national and/or international level. Factors for evaluating creative and scholarly work include selectivity and prestige of venue, complexity, scope and depth of the work, and impact on the field.
   1. Evidence of Scholarship includes:
      1. Publication of books, book chapters and articles, that are peer reviewed
      2. Invited articles and essays
      3. Publications in other venues
      4. Presentation of research at scholarly conferences and meetings
      5. Serving as session respondent
      6. Invited talks or screenings
      7. Publication of book reviews
      8. Awards of grants and fellowships
      9. Application for grants and fellowships
      10. Editorial consultation.
   2. Evidence of Creative Achievement includes:
      1. Appropriate media distribution (i.e., the “publication” of films, videos, CDs, DVDs, etc.) through:
         1. Theatrical distribution
         2. Broadcast and cablecast (local, regional, national, international)
         3. Film festival screenings
         4. Commercial and/or educational sales/rental release
         5. Museum/gallery exhibitions
         6. Retrospective screenings
         7. Conference presentations and/or screenings
         8. Invitational screenings
         9. Public presentations and/or screenings, including public oral readings of screenplays in development, community and political advocacy screenings, and other public presentations of creative work
         10. Public access.
      2. Nomination for, and/or awarding of, prestigious awards, prizes, or certificates; these are accepted as prima facie evidence of positive review
      3. Publication of narratives, articles, essays and the like.
   3. Scholarly and Creative Works in Progress – When accompanied by other completed work, substantially completed work in progress may be included. For the purposes of assessment of scholarly and creative works in progress, appropriate reviews include:
      1. Solicited evaluations
      2. Optioning or contracting of a work for publication or release
      3. Documented responses to previews, test screenings, focus groups, etc.
      4. Acceptances for conferences, conventions, workshops, film festivals, etc.
3. Service
   1. Institutional Service
      1. Departmental service
         1. Leadership (e.g., Department Head, Director of Graduate Studies, Chair of Concentration, Director of Programs, etc.)
         2. Membership on Departmental Committees
         3. Department Representative on external committees
      2. College and University service
         1. Leadership (e.g., committee or commission chair, special administrative assignments, etc.)
         2. Membership (on committees, symposia, etc.)
         3. External representation (e.g., visiting scholar or teacher), recruitment, community service
         4. Non-Departmental MA, MFA, or PhD committee service.
   2. Professional Service
      The Department of Broadcasting and Cinema encourages service to academic and professional organizations, because these activities serve the interests of knowledge, are key avenues for faculty development, provide important opportunities for the recognition of scholarship and creative achievement, and are a source of honor and recognition for the Department, the College, and the University. Service may also be regarded as evidence of professional accomplishment and recognition. Activities that might be considered evidence of professional service include:
      1. Leadership in scholarly and media organizations as board member, officer, committee chair, consultant, etc.
      2. Editorial service to scholarly and professional journals as editor, reviewer, consultant, etc.
      3. Organization of academic conferences, panels, or workshops
      4. Professional services to other educational institutions or media organizations through activities such as work on accreditation boards, review panels, acting as judge for competitions or festivals, promotion/tenure reviewer, grant consultant, etc.
   3. Service to the Community
      Media faculty serve the community in a variety of ways from developing relationships of consultation with media organizations and public agencies to developing and participating in outreach programs that apply their knowledge and creativity beyond the confines of the University.