Department of Dance
Appendix 11: PERSONNEL REPORTS AND PEER REVIEW PROCEDURE
During spring semester, faculty submit a portfolio of materials to the Peer Review Committee by assigned date. Portfolios will include:
Syllabi from previous Spring and Fall courses – as these were posted
on the web
Student evaluations of teaching from Spring and Fall
Peer evaluations and advising evaluations (for those who were advisors
or who had a peer evaluation written)
Workload assignment for both academic years being considered
Documentation of fulfillment of assignment to observe others’ teaching
Letter of self-evaluation of teaching, research, service (see below)
Supplementary materials (see below)
Optional materials:
Self-evaluation of professional conduct using the HHP code of conduct
form
Self-evaluation of fitness for merit using the departmental merit form
(attached)
Evaluation of colleagues – using the HHP code of conduct form
Guidelines for the letter of self-evaluation:
Maximum length: 10 pages, double spaced, size 12 font
Content: The purpose of the letter (which is to be addressed to your faculty
colleagues) is to describe and evaluate your work and accomplishments
under the sub-headings of teaching, research, and service. Your colleagues
want to know and understand what you do, how you do it, how you expect
it to be understood and valued by others, and how it relates and contributes
both to your professional development and to the mission of the department,
school, and university, as you understand those missions. Under each sub-head
it is suggested that you include such information as objectives and goals
you set for yourself, challenges you experienced in meeting your goals,
ways in which you met those challenges, the kind and degree of success
you believe you experienced, the lessons you learned for next time, the
relative value and importance you assign various aspects of your work,
and the nature and degree of the contribution made by your work to the
department, school, university, and profession (to the extent that one
or another of these arenas is relevant to the kind of work under consideration).
Supplementary materials
Faculty are welcome to add supplementary materials of any description
specifically to assist the committee and the Head in understanding and
evaluating the work and accomplishments identified in the letter of self-evaluation.
Faculty electing to include supplementary materials must provide a cover
memo itemizing the materials submitted, explaining the reason for including
each itemized piece, and evaluating each itemized piece in relation both
to the faculty member’s personal goals and to the professional standards
in the field.
For the Peer Review Committee: Guidelines for Peer-review letters:
Maximum length: 4 pages, double spaced, size 11 font.
Please study the materials submitted for review by each of the faculty
members you have been assigned to evaluate, and write an advisory, evaluative
letter to the Department Head.
Organize your letter under the subheadings of teaching, research, and
service, and will identify in clear terms the writer’s evaluation
both of strengths and limitations in the work presented by each colleague
and the kind and degree of contribution made by that work to the department,
school, university, and profession (to the extent that one or another
of these arenas is relevant to the kind of work under consideration).
It is also appropriate for reviewers to identify specific work and accomplishments
that might reasonably have been expected of the faculty member under review
– given his or her assigned position(s) and/or workload assignments
– for which little or no conclusive evidence is provided.
Peer-evaluators are strongly urged to recognize and to note similarities
and differences between the way they perceive and value the work of each
colleague, and the way in which the colleague perceives and evaluates
his or her own work.
In addition to the peer-review letter of evaluation, each reviewer will
evaluate each colleague’s professional conduct using the HHP code
of conduct form, and complete a merit form for each colleague.