Department of Dance
Dance Concerts: Policies and Procedures- MFA Handbook
SEE KATIE FENNELL (PUBLICITY AND MARKETING COORDINATOR) CONCERNING PUBLICITY AND BEVERLY STALLINGS (DEPARTMENT SECRETARY) CONCERNING ACCOUNTING PROCEDURES, EARLY IN YOUR CONCERT PROCESS.
General guidelines applying to all concerts
1. Designs for all posters/postcards, etc. for all concerts must be approved by the Department head before they are sent for printing.
2. All publicity material must state prominently that this is a production of the UNCG Department of Dance, and must carry the UNCG logo.
3. All choreographers for shared concerts should be mindful of the needs of others, and should consult with the coordinator and with others on the concert before planning a work longer than 20 minutes.
4. Plans for scenery and props to be used must be approved in advance by the Technical Director.
Department Concerts
The Dance Department will sponsor one concert each semester to provide a showcase for work not covered by our other events.
1. Work for these concerts will be selected with the following priorities in mind:
a. Faculty directed pieces arising out of DCE 243/343/443 and DCE 687 and 695.
b. Any required undergraduate culminating project (DCE 470 equivalent) that cannot be shown in the Spring Senior Concert (December graduates).
c. MA in choreography final projects
d. Work selected for ACDF which has not been previously performed.
e. Other faculty work
f. Other student work
2. Categories a-d receive automatic slots. Categories e) and f) must apply to the Department Head in writing no later than 4 weeks before the concert. If there is more work than time on the concert, an ad hoc committee will be formed by the Department Head to create a selection process.
3. Since this concert is the most diverse, a coordinator/ artistic director will be appointed by the Department Head. The coordinator's role includes:
a. convening any selection process that is necessary
b. deciding the program order
c. assigning and coordinating the details of publicity and production
d. returning university facilities (including front of house and dressing rooms) to original condition at end of final performance.
4. Since this is a departmental event, it will normally be supported by the department in the following ways:
a. A production budget up to $600 per dance for DCE 243, 343 and 687. Participating choreographers may request additional funds if cast size is especially large and/or other special needs are great.
b. The design and printing of posters (coordinated by Katie)
c. Publicity (coordinated by Katie), including reasonable printing costs for posters. Choreographers must provide information to Katie.
d. Programs (program copy must be given to Katie by choreographers).
e. Standard production crew (coordinated by Mitch).
f. Mitch will assist with technical production issues, including lighting design and preparation of recorded music.
g. Video crew
h. Theater after 6:30 during production week. Normally the production week is not more than 5 nights, although these are not necessarily contiguous nights. Additional time may be requested for technical production time by the lighting designer and other technical personnel.
i. Rehearsal space under our current policy
j. Staff for Box Office and front of house
5. No other special support will be available to choreographers other than that listed above. They will be responsible for organizing and arranging their own casts, rehearsals, costumes, music, props, sets, and program copy.
MFA Project Concerts
The following policies apply to MFA candidates who are approved to present a full concert of work for completion of their degree. Students with other project designs will work with faculty to appropriately modify these guidelines.
These events should be titled to reflect the artist(s) being shown. An example might be "M. Jones and Company: MFA Master Production." A request from the candidate for such a concert must be made as part of the project proposal. These events will be planned as the production calendar is formulated. These events will not exceed two shows.
1. The student choreographer will be directly responsible for all aspects of
such events.
a. press release copy (to be sent through Katie)
b. all other publicity, including posters and/or postcards. See notice at
the beginning of these guidelines.
c. program copy (to be delivered to Katie)
d. production schedule (to be arranged with Mitch)
e. their own casts, rehearsals, costumes, music, props, sets, lighting
design, and videography (John, Frank, and/or Mitch can be consulted on music,
props, sets, lighting, and video)
f. returning university facilities (including front of house and dressing
rooms) to original condition at end of final performance.
2. The Department will
a. provide a standard production crew
b. provide the theater after 6:30 PM during the production week. Normally
the production week is not more than 5 nights, although these are not
necessarily contiguous nights. Additional time may be requested for technical
production time by the lighting designer and other technical personnel.
c. provide rehearsal space under our current policy
d. provide staff for Box Office and front of house
e. provide paper and photocopying for programs
f. provide video equipment
3. The Department will provide up to the full amount of the box office receipts, less the first $200, to cover the expenses of the choreographer. All sets, costumes, and music paid for by departmental funds become the property of the department, so students may wish to use these funds for other purposes.
4. No one should put any charges on a University account without checking first with the Department secretary.
5. All receipts for reimbursable expenses related to thesis MFA concerts must be submitted to the department secretary no later than two weeks following the final performance of the concert. Specific deadline dates for submission of concert receipts will be provided to each choreographer by the department head at the start of the semester during which the concert is scheduled to occur.
Reimbursements will be made for costumes, props, CDs, and other items not consumed in the performance only after these items are returned to the department. Costumes must be returned clean and ready to use. Prior to submitting receipts for these items choreographers will need to return them to the costume TA who will provide a written inventory of all items to the department secretary. At that time the secretary will process paperwork for reimbursement for items returned. All receipts must be presented at the same time. There can be no reimbursement without official receipts.
Graduate Projects Showcase
The department produces a VERY low tech Graduate Projects Concert near the end of each semester. These concerts serve as a showcase for Graduate Practica courses in choreography, performance, and design. There is one show only and technical rehearsal time is VERY limited. Usually held on a Sunday, faculty set the date at the beginning of each semester. The DCE 651 instructors coordinate the showing for that semester, in conjunction with faculty members teaching 650. The 651 instructors determine which projects will be shown (usually not more than one piece per person). Students involved in the showing create the program and any publicity.