Section I: General Office Information
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Contact Information:
The main office phone number is (336) 334-5311. If you are on campus, you need to dial only the last five digits (e.g., 4-XXXX or 6-XXXX).
Your mailing address:
Your
Name
Department of English
3143 Hall for Humanities and Research Administration
UNCG
Greensboro, NC 27402
You will be given your personal office phone number in the beginning of the semester. Please give your students only this number. Do not give out the main phone line to your students. In addition, never give out the main office room number as your office address. Students should be able to go directly to your office.
If you are in a class, your office, or HHRA Building and you have an emergency situation, please either call the campus police at 4-4444 or contact the administrative staff and ask them to call for you. Do NOT call 911 if the emergency is on-campus. If you have a student who is behaving aggressively towards you or your students, please contact the campus police at 4-4444 and inform them of any incidents. In addition, please give to staff information about the student, including name, date of the incident, class in which the incident occurred, and any follow-up actions with the police. This information will be kept confidential; we only want to have full information on any potentially violent situations in our department.
See Sickness for related information.
Fax Machine:
A fax machine is available in 3143 HHRA Building for university and instructional purposes. Administrative staff can help you with the machine and give you fax cover sheets. You may also receive faxes here if related to university and instructional purposes. The number is (336) 334-3281. Please do not allow students to send faxes, especially papers and projects, except when absolutely necessary. Please inform the administrative staff if you will be receiving an unusually large fax. Our fax machine is small and delicate and it has problems with large jobs and photos.
The main office is open Monday-Thursday from 8:00 am – 5:00 pm and from 8:00 am – 4:00 pm on Friday. These are the hours the administrative staff is on duty. You may enter the common workroom, Room 3114, during non-working hours. The office will sometimes have special hours during university breaks, special events, and interim breaks. The Head or Office Manager will send out an email to all faculty informing them of these special hours.
Keys:
You will be issued two keys: one key for your office and one key for the workroom, 3114 HHRA. You will need to pick up your keys from the Physical Plant. If you leave the university, you must return your old keys directly to the Physical Plant.
Locked Classroom: Work Information Center Website
If you are locked out of your classroom prior to 1:30, please find the housekeeper for your floor. If you are unable to locate your housekeeper, ask the administrative staff to call the Physical Plant and have them page a housekeeper.
If you are locked out of your classroom between 1:30 and 5:00, call the Physical Plant and ask for the zone manager, Greg Poteat, to unlock the door.
If you are locked out after 5:00 pm, you can call John Pierce
at 6-1231 or, as a last resort, call campus police. Be prepared
to show identification or to be yelled at if you call the campus
police.
Work Information Center call 334-3456
Mail:
Campus: Campus mail is any mail to be delivered between the buildings belonging to UNCG. This form of mail does not require postage. Please be certain to write as much identifying information on the envelope as possible (name, department, office, and building). If using interdepartmental mail, please be certain to mark out the previous address completely. Campus mail may be placed in the bin below the work table in 3114 HHRA.
Off-campus: Off-campus mail is any mail requiring postage and includes mail to other universities within the UNC system. The department will pay for off-campus postage that is university related, but the department does not pay for express mail. Please place items requiring postage in the bin labeled outing going mail, not stamped, under the work table in 3114.
Packages: We will accept packages for you from FedEx, UPS, and all book suppliers. When we receive a package, we will place a green slip in your box with your name and a date. If you receive a green slip, please check the floor in front of the mailboxes for your package and remove immediately.
Personal Mail Boxes: You are assigned a box for the academic year. They are arranged alphabetically by faculty and lecturers. Please check it regularly. If it starts to fill and we can no longer deliver mail to your box, we will complain. Students are welcome to leave assignments for you as long as the assignments can fit in your box. If it doesn’t fit in your box, then they must make special arrangements with you (see Portfolios in Section III: Teaching).
Phone Directories:
Departmental: The department provides to the full-time permanent faculty a guide to office phones, but we do not give out home contact information unless given special permission.
Campus Directory: The campus directory is issued every year in the fall semester. We do not know the exact publication date, which is later in the semester every year. When we receive them, we put one in all faculty mailboxes and give one to each TA office. You may also access UNCG's on-line directory.
Greensboro Directory: These arrive in January of every year. We will place one in each mailbox as available.
Photocopiers: Department Copy Policy
We have one copier in 3114 for instructional purposes. Printed materials should be put on e-reserve on Blackboard rather than photocopied. To save wear and tear on the copiers, photocopying for research and publication should be done in the library or at Kinko’s at your own expense.
If a copier needs paper or maintenance, please inform the student worker or the administrative staff in 3143. Please do not try to clear jams.
If you are unable to teach your class because of sickness or family emergency, please call the office and let us know. In addition, you need to email your students and post a message on Blackboard, if possible (see Blackboard in Section III: Teaching). It is departmental policy that we post class cancelled notices only in the HHRA Building. We are not able to send administrative staff to other buildings on campus to post notices. If you are given a classroom in a different building, we suggest that you make prior arrangements with your colleagues to post notices for each other during emergencies. (see Emergencies for related information)
Staff:
Please see Who does what.
Student Workers:
Every academic year we will have at least three student workers in the main office. Usually, we have two graduate students and one federal work-study undergraduate student. They provide the main reception during the academic year and assist with photocopying, mail delivery, and student and faculty questions. If you have any questions or concerns about the office, supplies, or equipment, please ask the student workers first.
Student workers cannot be asked to leave the main office to run errands for faculty. Additionally, our two graduate students are assigned to faculty members as Research Assistants. If these students are not assigned to you by the department, you cannot use them to conduct personal research.
Supplies:
The department primarily provides supplies needed for instruction such as paper, pens, chalk, index cards, computer disks, and envelopes. Please see the following lists for more unusual supply requests:
DO provide:
- Message Pads
- Dry erase board markers
- Chalk
- Erasers (limited quantity)
- Letterhead and campus envelopes (economy stock only)
- Plain envelopes
- Highlighters
- Plain Manila folders and Green hanging folders
- Mailing supplies
- UNCG notepads
- Regular notepads
- Grading books
- Calculators
- Black printer cartridges
- Index cards
- Post-It notes (3x3 size only)
- Push pins
- Scissors
- Binder clips
- Surge protectors
- Tape and dispensers
DO NOT provide:
- Color printer cartridges (you must purchase these for your personal printers)
- Notebooks (spiral and composition)
- Binders
- Transparencies (please go to Kinko’s to make these)
- Mailing Stamps
- Boxes or mailing envelopes in special sizes
- Tiny or over-sized post-it notes
- Poster board
- CANDY (except on special occasions)
- Tables or chairs
- Cups, napkins, plates, silverware
- Medical Supplies
- Tools
- Fancy pens or mechanical pencils
- Personal pencil sharpeners
Supply Cabinet:
We have a supply cabinet in 3114 that you may access during regular working hours (see Hours (main office). The supply cabinet is maintained by the office staff, but we ask you to keep the area neat when you are looking for materials. Also, please inform us if any supplies are missing. From late May until early July, we usually have a supply shortage because we are approaching the end of the fiscal year. Please plan accordingly. (see Supplies for more information).
Weather:
Please see UNCG's Police Department's Adverse Weather page.
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