Bylaws of the General Faculty
Bylaws of the Faculty Senate
- Article I: Policies on Committee Elections and Appointments
- Article II: Standing Committee Structure and Changes
- Section 1: Committees Composed Solely for Senators
- Section 2: Committees Composed of Elected Members of the General Faculty and Ex-Officio Members
- Committees at Large (Committee on Due Process, Faculty Grievance Committee, Faculty Assembly Delegation, Faculty Government Committee)
- Committees Elected by Faculty Senate Electoral Divisions (Academic Policies and Regulations Committee, Committees on Committees, Promotions and Tenure Guidelines Committee, Graduate Studies Committee, Research and Grants Committee, Undergraduate Curriculum Committee)
- Advisory Committees Appointed by the Faculty Senate Electoral Divisions (Academic Computing Committee, Budget Committee, Faculty Professional Development, Compensation, and Welfare Committee, Intercollegiate Athletics Committee, Research Policies Committee, Faculty Teaching and Learning Commons Committee, General Education Council, Scholarly Communications Committee, Student Learning Enhancement Committee)
Article I: POLICIES ON COMMITTEE ELECTIONS AND APPOINTMENTS
SECTION 1. Terms of Office
All terms of office are for three years with the exception of the Committee on Committees, the Promotions and Tenure Guidelines Committee, and the Research Policies Committee. When multiple members of a committee are elected from one electoral division, the terms of these members shall be staggered. Terms for the Committee on Committees and the Faculty Promotions and Tenure Guidelines Committee are determined by virtue of being chairs of committees within electoral divisions. Terms for Research Policies Committee are specified in its charge.
SECTION 2. Elections
The electoral divisions shall devise procedures for the election of members to the elected committees, and shall inform the Committee on Committees of these procedures.
SECTION 3. Appointments
The electoral divisions shall appoint members to the Advisory (Appointed) Committees based on the recommendations of the Committee on Committees. Upon appointing faculty to serve on the advisory committees, the electoral divisions shall inform the Committee on Committees of their chosen representatives so that the Committee can compile and disseminate the information. If an unfilled position exists by the deadline given by the Committee on Committees, the Dean of the electoral division in which the vacancy exists is responsible for filling any vacancies that occur after the initial appointments have been made.
SECTION 4. Selection of Committee Chairs
The chairs of the appointed and elected committees shall be selected by the last meeting of the year by the members of each committee from among their continuing members. New chairs will be named in the committee annual reports to the Faculty Senate and will take office July 1 annually.
SECTION 5. Annual Reports
Annual reports of all committees shall be submitted to the Chair of the Faculty Senate by the end of April each year. Faculty Senate officers will review the reports, distribute a summary of the reports to the Faculty Senate, and determine which recommendations should be action items for the Faculty Senate agenda. A copy of each committee’s annual report shall be forwarded to the next chair of the committee. Copies of all annual reports shall be kept on file for three years in the Faculty Governance Office. At the end of three years the copies shall be forwarded to the University Archives.
SECTION 6. Committee Procedures
Each Senate committee shall develop and submit in writing to the Faculty Senate for approval rules and procedures for conducting the business of the committee.
ARTICLE II: STANDING COMMITTEE STRUCTURE AND CHARGES
SECTION 1: Committees Composed Solely of Senators
Faculty Senate Elections Committee
Charge: The Faculty Senate Elections Committee shall receive nominations and conduct elections to fill all elected offices and elected committee positions of the Faculty Senate. It shall make recommendations regarding the replacement of elected officers and committee members when vacancies occur. The Committee shall periodically adjust the apportionment factor for conducting Faculty Senate elections, as described in Article II, Section 2.3. The Committee shall review the election procedures of the electoral divisions and recommend to the Faculty Senate changes where appropriate. If the Faculty Senate supports the changes, they shall be forwarded to the electoral divisions for their action.
Membership: The Faculty Senate Elections Committee shall consist of at least three members of the Faculty Senate appointed by the Chair of the Faculty Senate. The Chair of the Faculty Senate shall appoint the chair of the committee. There are no ex-officio members of the committee.
University Promotion and Tenure Committee
Charge: The major purpose of the committee is to provide faculty counsel to the Chancellor in accord with the Promotion, Tenure, Academic Freedom, and Due Process Regulations (The Regulations) Section 4.B.iii.b. The committee will also annually review The Regulations as mandated in The Regulations Section 10.
Membership: The Committee on Promotions and Tenure shall consist of the Chair of the Faculty Senate and six tenured Senators elected to two-year staggered terms by a majority vote of the Faculty Senate. The Chair of the Faculty Senate shall serve as the chair of the Committee and shall be a voting member. No department may have more than one member on the Committee at the same time, with the exception of the Chair of the Faculty Senate. No member, other than the Chair of the Faculty Senate, may serve successive terms on the committee. No faculty member who is a candidate for promotion may be a member of the Committee their year of candidacy. In the event that there are not enough tenured faculty members on Faculty Senate to serve on this committee, nominations for the remaining committee members will be solicited from the General Faculty and elected to the committee by the Faculty Senate.
SECTION 2: Committees Composed of Elected Members of the General Faculty and ExOfficio Members
- Committees Elected at Large
Committee on Due Process
Charge: The Committee on Due Process shall exercise the following duties and responsibilities:
- Receive evidence, conduct hearings, and report its findings and recommendations to the department head and the department head’s immediate supervisor or to the Chancellor and, as appropriate, to the Chair of the Faculty Senate, on appeals from administration decisions involving discharge or the imposition of serious sanctions, termination of faculty employment, and non-reappointment. In exercising its responsibility, the committee shall use the definition of terms and the procedures for such hearings which are established by The Code of The University of North Carolina and the Promotion, Tenure, Academic Freedom and Due Process Regulations of The University of North Carolina at Greensboro.
- All appeals arising under Section 603 of The Code of The University of North Carolina shall be heard by the full committee. In all other appeals arising under the committee’s jurisdiction, the committee may establish an ad hoc panel of at least three committee members appointed by the chair to conduct hearings, receive evidence, and report to the full committee for the committee’s deliberation and recommendation. The panel report shall include records, transcripts, all other written material, and the panel’s recommendation. However, no committee member may participate in the discussion or decision on his or her own appeal or in any other case in which that committee member has participated in the recommendations from departments, the electoral divisions, or other University committees.
Membership: Four (4) tenured voting General Faculty members plus one (1) Senator.
Faculty Grievance Committee
Charge: The Faculty Grievance Committee shall hear, mediate, and advise with respect to the adjustment of faculty grievances concerned with matters directly related to a faculty member’s employment status and institutional relationships on this campus in accordance with the provisions of The Code of The University of North Carolina. No grievance that grows out of or involves matters related to a formal proceeding for the suspension, discharge, or termination of a faculty member, or that is within the jurisdiction of another faculty committee, may be considered by the Faculty Grievance Committee.
Membership: Seven (7) voting members of the General Faculty [at least one (1) non-tenure track member, one (1) assistant professor, one (1) associate professor, and one (1) professor, and one (1) member from each electoral division (excluding the JSNN, at their request)], plus one (1) Senator. Of the seven (7) voting members of the General Faculty, only three (3) may be untenured, and at least two (2) must be professors. The chair of the committee must be a tenured associate professor or professor. (No officer of the administration, including department heads and division chairs, shall be eligible to serve on the committee.)
Faculty Assembly Delegation
Charge: The Faculty Assembly Delegation shall (1) gather and exchange information on behalf of the faculties of the constituent institutions of The University; (2) advise, through appropriate channels, the Board of Governors, the General Assembly, and other governmental agencies and officers on matters of University-wide import; and advise and communicate with the President of The University regarding matters of importance to the faculties as well as the whole University.
Membership: The UNCG Delegation to the UNC Faculty Assembly shall consist of four delegates: the Faculty Senate Chair, the Senate Chair-Elect (or Past-Chair in the years in which there is no Chair-Elect), and two voting members of the General Faculty elected at-large by a vote of the General Faculty. The lead delegate shall be elected annually by the delegation, and shall be one of the delegates elected at-large. The two faculty members elected at-large shall serve three-year terms. Three alternates to the delegation shall be elected at-large, each of whom shall serve three-year terms. The Chair of the Delegation will arrange for one of the alternates to attend UNC Faculty Assembly meetings in place of a delegate who is unable to attend. In addition, should one of the regular at-large delegates be unable or unwilling to complete his or her term, the Chair of the Faculty Senate shall appoint one of the alternates to serve out the term of that delegate.
Faculty Government Committee
Charge: The primary function of the committee is to recommend to the Faculty Senate all changes to The Constitution of the Faculty, including changes to the Bylaws. Recommendations related to the policies and regulations subject to adoption by the General Faculty shall be forwarded to the Faculty Government Committee for consideration and review before presentation to the Faculty Senate. The committee may also review the governance structures adopted by the electoral divisions to determine that they are consistent with The Code of The University of North Carolina, the Promotion, Tenure, Academic Freedom, and Due Process Regulations, and The Constitution of the Faculty. The committee shall also recommend to the Faculty Senate for its approval, procedures for conducting its business, and shall receive proposals from the Chancellor, Provost, or any Vice Chancellor regarding positions on their staff to be approved for General Faculty membership. The Committee shall study the proposal and recommend action to the Faculty Senate.
Membership: Four (4) voting members of the General Faculty, plus one (1) Senator
2. Committees Elected by Faculty Senate Electoral Divisions
Academic Policies and Regulations Committee
Charge: The committee shall develop policies governing the academic calendar, summer session, class scheduling, academic advising, and undergraduate regulations and requirements.
Membership: One (1) voting General Faculty member from each electoral division (excluding the JSNN, at their request), plus one (1) Senator. Ex officio and nonvoting members: as designated by the Provost. (The President of the Student Government and the President of the Graduate Student Association will be invited to attend or to send a representative.)
Committee on Committees
Charge: The committee shall preside over elections for the Secretary of the General Faculty and for elected at-large members of Faculty Senate committees. The committee shall conduct the nomination and elections processes and determine the eligibility of the nominees in conformity with The Constitution, the Bylaws of the General Faculty and Faculty Senate, and the membership regulations of the committees; it shall also collate results from electoral division elections and appointments and General Faculty elections and report all results to the Faculty Senate. As part of this duty it shall set a date each year by which the electoral division shall report their results to the Chair of the Faculty Senate and to the Chair of the Committee on Committees. This date should be early enough so that results are known before University-wide elections are to be held. It shall also, in consultation with the committee chairs, recommend replacement members to fill vacancies on their respective appointed committees. For committees with student representation, the Vice Chancellor for Student Affairs shall submit the names of students recommended by the President of the Student Government Association to the Committee for inclusion on the committees that have undergraduate representation. The Dean of the Graduate School shall submit names of students recommended by the Graduate Student Association to the Committee for inclusion on the committees that have graduate representation. The committee shall recommend to the Chancellor, as requested, names of faculty members to serve on specially appointed committees. In addition to the above responsibilities, the committee, upon approval by the Faculty Senate, shall recommend to the Chancellor the names of three tenured faculty members from which the Chancellor may select the Faculty Representative to the National Collegiate Athletic Association.
Membership: Chairpersons of the electoral division committees responsible for elections (excluding the JSNN, at their request), plus one (1) Senator.
Promotions and Tenure Guidelines Committee
Charge: The committee shall review the electoral divisions’ documents and exchange information about the general guidelines and expectations that the electoral divisions have developed for the evaluation of teaching, research and creative activity, service, and directed professional activity for promotions and tenure.
Membership: Chairpersons of the seven (7) electoral division committees on promotions and tenure (excluding the JSNN, at their request). Ex officio and nonvoting members: the Chair of the Faculty Senate.
Graduate Studies Committee
Charge: The Graduate Studies Committee shall be an agency of the Faculty Senate devoted to studying aspects of graduate education. Its basic duties and responsibilities are as follows:
- Establish criteria for the selection and review of members of the Graduate Faculty;
- Review proposals for all new courses, revised courses, and modifications to current courses taking one of the following actions: approve, disapprove, approve with modification. Review and act on all proposals for new graduate programs or major modifications to existing programs including the discontinuation of graduate programs. When the Provost gives preliminary consideration to a plan to establish or discontinue one or more graduate degree programs, for example, during the early stages of the University’s strategic planning process, the Provost will consult with the committee; the committee will make recommendations to the Provost regarding the general advisability of pursuing such a plan;
- Review and formulate policies and regulations related to graduate education admission, retention, and graduate requirements;
- Hear student appeals related to Graduate School policies and regulations;
- Call to the attention of the Graduate Faculty and the administration issues of concern relating to graduate education;
- Act on matters referred by the Faculty Senate, Dean of the Graduate School, Graduate Faculty, and the Graduate Student Association on graduate education;
- Report to the Faculty Senate on actions taken regarding graduate education policies and programs;
- Advise the Faculty Senate on matters relating to graduate education.
Membership: The Graduate Studies Committee shall consist of eighteen (18) voting members, all Members, Research Members or Academic Professional Members of the Graduate Faculty, elected by members of the Graduate Faculty in each electoral division. Six (6) of these members shall be elected from the following electoral divisions (1 from each electoral division): Bryan School of Business and Economics; School of Education; School of Health and Human Sciences; School of Music, Theatre and Dance; School of Nursing; and the Joint School of Nanosciences & Nanoengineering. The College of Arts and Sciences shall elect three (3) representatives with one each from the areas of the humanities, science and mathematics, and social and behavioral sciences. To achieve programmatic balance, four (4) additional members shall be appointed by the Committee Chair, in consultation with the Dean of the Graduate School, to serve one-year terms. In addition, the Faculty Senate will appoint one (1) Senator to the Graduate Studies Committee. Four (4) other voting members of the committee include the Dean and Associate Dean of the Graduate School, and two (2) student representatives, with voting privileges on all issues except academic appeals, elected by the Graduate Students Association. Three (3) ex-officio and non-voting members serve on the GSC: the Registrar, a representative of the Office of Assessment and Accreditation, and a representative from the University Libraries.
Senate Online Learning Committee
Charge: The Faculty Senate Online Learning Committee shall study issues pertaining to the development, delivery, assessment and enhancement of online learning courses and programs at UNCG. It shall also facilitate the development, delivery and taking of online learning courses and programs, and work to enhance the quality of distance learning courses.
Membership: One (1) faculty member elected by each academic unit, except for the JSNN (at their request) and one (1) Senator, appointed by the Chair of the Faculty Senate. Ex officio, non-voting members: a representative from each of the following areas: the Division of Continual Learning, the Office of the Registrar, Admissions, Business Affairs, the Deans Council, the Staff Senate, the Student Government Association, the Faculty Teaching Learning Commons, and Information Technology Services.
Research Grants Committee
Charge: The primary functions of the committee are to:
- receive, evaluate, and act on applications for funding of faculty research grants, subsidies for book publication, referred publication page charges, submission fees, journal article reprints, and exhibition/performance charge; and
- set policies and procedures deemed necessary.
Membership: Seven (7) voting members of the General Faculty [one (1) from each electoral division, excluding the University Libraries], plus one (1) Senator. Up to six (6) additional members may be appointed by the chair of the committee, after consultation with the Vice Chancellor for Research & Economic Development, in order to achieve programmatic balance, to serve one-year terms. Ex officio and nonvoting: Vice Chancellor for Research & Economic Development.
Undergraduate Curriculum Committee
Charge: The Undergraduate Curriculum Committee shall be the agency of the Faculty Senate responsible for reviewing the undergraduate curriculum, making policy recommendations to the Faculty Senate on curricular matters, and performing such other duties as approved by the Faculty Senate, including the following:
- a) To review and approve all proposals for new courses; existing courses in which substantial changes have been made; new majors, programs, concentrations, and degrees which have been approved by the College Council or the curriculum committees of the various electoral divisions; the discontinuation of courses and programs; routine changes as previously approved by the Provost’s Office. When the Provost gives preliminary consideration to a plan to establish or discontinue one or more undergraduate degree programs, for example, during the early stages of the University’s strategic planning process, the Provost will consult with the committee; the committee will make recommendations to the Provost regarding the general advisability of pursuing such a plan;
- To review and approve student proposals under Plan II (Specially Designed Programs of Study);
- To take up for study or action matters referred by the Faculty Senate and General Faculty or any other matters deemed important to the work of the committee.
Membership: Nine (9) voting members of the General Faculty [one (1) from each electoral division, (excluding the JSNN, at their request) except three (3) from the College], plus one (1) Senator. Ex-officio and nonvoting members: the Associate Provost for Planning and Assessment, and additional members appointed by the Provost.
3. Advisory Committees Appointed by the Faculty Senate Electoral Divisions
Academic Computing Committee
Charge: This committee shall serve as a policy formulation body with respect to academic computing and related activities. The committee shall act in an advisory capacity to the Faculty Senate and to members of the University administration. The committee shall report to the Vice Chancellor for Information Technology and Planning and the Associate Vice Chancellor for Information Technology.
Membership: One (1) one voting General Faculty member from each electoral division (excluding the JSNN, at their request), plus one (1) Senator. Ex officio and nonvoting: Associate Vice Chancellor for Client Services and the Director of the Faculty Teaching and Learning Commons.
Charge: The committee shall review the budgetary needs of the University and make recommendations to the Vice Chancellor for Business Affairs, the Provost, and other appropriate administrators and to the Faculty Senate regarding the needs of the faculty. The committee shall educate its members and the General Faculty on how the budget is allocated at UNCG and through the UNC system, and provide forums as needed for issues related to this process, be consulted by and shall advise in a timely fashion the Chancellor and other administrative officers during the process of the budgetary cycle, its revision, and allocation of University resources. The committee shall also review the salaries and employee benefits in the UNC system, national trends in faculty salaries and employee benefits and the effect of inflation upon salaries and benefits. The committee shall make an annual recommendation to the Faculty Senate regarding salary increases and the employee benefits package. These recommendations shall address merit pay increases, cost of living adjustments, and enhanced employee benefits, and shall be forwarded to the Chancellor, the Provost, and to the President of the UNC system through the UNCG Delegation to the Faculty Assembly.
Membership: One (1) faculty from each electoral division (excluding the JSNN, at their request), plus one (1) Senator. Ex officio: Vice Chancellor for Business Affairs and the Provost or their designees.
Faculty Professional Development, Compensation, & Welfare Committee
Charge: The purpose of the Faculty Professional Development and Welfare Committee shall be to support the role of faculty members as learned professionals. The committee shall review and make recommendations on matters concerning professional status and effectiveness in the areas of teaching, research, and service. All matters, including salary and benefits are relevant, including but not limited to standards of professional performance; professional rights and privileges; working conditions; standards for teaching loads and reduction in load for research and service assignments; research and other leaves of absence; and programs for the enhancement of faculty professional abilities and effectiveness, including participation in seminars, workshops, colloquia and other professional development programs, professional travel and similar activities. Regarding salaries, the committee shall make periodic and timely reports to the Faculty Senate regarding items such as comparison of salaries among the electoral divisions, gender differences in salaries, and salary inequities between new appointments and continuing appointments in similar disciplines.
Membership: One (1) voting General Faculty member from each electoral division, plus one (1) Senator. Ex officio and nonvoting: Director of the Faculty Teaching and Learning Commons.
Intercollegiate Athletics Committee
Charge: The committee shall be responsible for monitoring and reporting on intercollegiate athletics to the Faculty Senate. Of primary concern to the committee shall be the academic welfare of the student athletes and the overall integrity of the intercollegiate athletics program. The committee shall be available to hear and act on complaints and suggestions about intercollegiate athletics from the faculty, students, and other members of the University community.
Membership: One (1) voting General Faculty member from each electoral division (excluding the JSNN, at their request), plus 1 Senator and 3 students (1 from the Student Athletic Association, 1 from the Student Government Association, 1 from the Graduate Student Association). Ex officio: Faculty Representative to the NCAA. Adjunct: Director of Athletics, Chair of the Chancellor’s Advisory Committee on Intercollegiate Athletics, and the Associate Director of Athletics for Student Welfare.
Research Policies Committee
Charge: The committee shall make advisory recommendations to the Faculty Senate and/or to the Vice Chancellor for Research & Economic Development, acting for the Provost, about new policies or changes in existing policies that affect research conducted by faculty at the University. The overall goal for the committee is to enhance the research climate of the University.
Membership: One (1) voting General Faculty member from each electoral division, plus one (1) Senator, one (1) University-wide Institute or Center Director, the Chair of the Institutional Review Board for Human Subjects, the Chair of the Institutional Animal Care and Use Committee, and the Vice Chancellor for Research and Economic Development.
Faculty Teaching and Learning Commons Committee
Charge: The committee shall serve as a policy formulation body with respect to the Faculty Teaching and Learning Commons. The Committee shall review and make recommendations to the Director of the Faculty Teaching and Learning Commons. The committee shall act in an advisory capacity to the Faculty Senate and to members of the University administration.
Membership: One (1) voting General Faculty member from each electoral division (excluding the JSNN, at their request) plus one (1) Senator. Ex officio and nonvoting: Director of the Faculty Teaching and Learning Commons and the Chair of the Academic Computing Committee.
General Education Council
Charge: The General Education Council is charged with ongoing review and maintenance of the General Education goals, assessment of student achievement of those goals, oversight of the General Education requirements, and the approval of requests for GEC markers and designations. The Council shall establish an effective structure for marker and designation approvals that may include the establishment of ad hoc committees or the involvement of faculty consultants, as needed. The Writing Intensive and Speaking Intensive Committees are supervised by the Council.
Membership: Eleven (11) voting General Faculty members, Six (6) from the College, one (1) from each of the other electoral divisions, (excluding the JSNN, at their request). The Chair of the Council will be from the College and will vote only in the case of a tie. Ex-officio and non-voting members include one (1) from the University Libraries, the Associate Provost for Planning and Assessment, and additional ex-officio members appointed by the Provost as needed.
Scholarly Communications Committee
Charge: The Scholarly Communications Committee will support the University’s research and teaching missions by consulting with and advising the University faculty in matters relating to the dissemination, use, and archiving of information and knowledge. The Committee will work collaboratively with campus administrators and faculty members to develop and implement a program offering leadership and direction toward altering the current course of scholarly communications, so that it is economically sustainable and ensures the widest possible access to the scholarly record. The Committee will:
- Analyze issues of scholarly publishing and communication as they apply to academic research institutions like UNCG. Propose short-term and long-term strategies to inform UNCG faculty about these issues
- Propose short-term and long-term strategies to inform UNCG faculty about these issues
- Provide faculty with guidance on fair use, intellectual property rights, and management of their creative works
- Suggest and endorse avenues for individual and collective action, including actions that faculty members can take to contribute to an open and sustainable system of scholarly communication;
- Promote initiatives and practices that encourage faculty to explore the challenges and opportunities associated with disseminating research, creative works, and teaching materials through new methods and electronic means.
Membership: Two (2) voting General Faculty members from the University Libraries, two (2) members from the College, one (1) from each of the other electoral divisions (excluding the JSNN, at their request), one (1) member from the Office of Research & Economic Development, one (1) member from the Office of University Counsel, and one (1) member from the Division of Continual Learning.
Student Learning Enhancement Committee
Charge: The Student Learning Enhancement Committee was established for the following purposes:
- to review the assessment plans for all undergraduate and graduate programs to assure that they are designed to improve student learning based on evidence and to meet accreditation requirements,
- to report annually to the Faculty Senate on the current status of academic program assessment at UNCG,
- to advise the deans of electoral divisions or their designees on how departments might enhance their academic program assessment plans to improve opportunities for student learning, and
- to make recommendations to the Associate Provost for Planning and Assessment for actions to be taken to improve UNCG’s efforts to enhance student learning. This committee is also charged to celebrate successful examples of student learning enhancement resulting from assessment activities and to sponsor presentations and workshops to familiarize faculty with assessment practices and benefits.
Membership: The membership of SLEC shall consist of ten faculty members, one from each of the following academic units: health and Human Sciences; Business and Economics; Education; Nursing; Music, Theater and Dance; and the University Libraries; three from the College of Arts and Sciences; and one appointed by the Chair of the Senate from currently serving Senators, and member serving as Senate liaison to the SLEC. One of the members from the College of Arts and Sciences shall be from the humanities, one from the natural sciences, and one from the social sciences. The Deans shall appoint the members from their respective units to staggered three-year terms. The SLEC shall also include a liaison from the General Education Council, who shall be appointed by the Chair of the Council, and the Director of Academic Assessment, both of whom shall serve as ex officio, non-voting members.