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Directons for Revising Catalog Copy

Please note: some items require a free Microsoft Office Viewer. Please select the appropriate viewer and download it from the Microsoft web site. Each Office file type link is labelled as such.

1. To review and comment on your proof, either Adobe Acrobat 6.0, Adobe Reader 7.0, or later.
   

   Please note: some items require the Adobe Acrobat PDF Reader, which can be downloaded from the Adobe web site.

2. Open the .pdf file attachment sent via email and save it using the Save As option to a location of your choice on you computer or network space.
3. Make your revisions and comments directly on the .pdf file using the tools on the Commenting toolbar. If the Commenting toolbar is not showing when you open the file, it can be found under Tools --> Commenting --> Show Commenting Toolbar. A brief tutorial in PowerPoint is available here: in html or download in PowerPoint . Please see the Editing Guidelines below for details on editing content.
4. After you have finished making your revisions, mark the draft as “Approved” if no changes are needed or as “Reviewed” if changes are needed using the Stamp Tool. Save the file again. You can use Print with Comments to print a hard copy for your records.
5. Return the revised copy by email as an attachment to ginny_brewer@uncg.edu. Please respond with “Changes required” or “Approved with no changes” in the subject line.  The email sent to you from the editor may have included questions specific to your department. Be sure to answer them on the proof.

If you choose to use an earlier version of Adobe Reader, please print the file and make revisions to a hard copy using red ink, then return the copy to me by campus mail (Ginny Brewer, The Graduate School, 241 Mossman).

Editing Guidelines:

1. Read EVERYTHING carefully.
2. Check/update your address, phone number and web site address!
3. Check course listings for the following:
   1. PREREQUISITES: Check for accuracy as many course numbers and prefixes may have changed.
   2. REPEAT STATUS: All courses that can be repeated for credit must contain a statement to this effect in the Bulletin description.
   3. GRADING MODE: All courses that receive grades of S/U must have this notation in the Bulletin description.
   4. 500-LEVEL COURSES: All 500-level courses appear in both the Graduate School and Undergraduate bulletins and course information should be consistent between the two publications.
   5. OPTIONAL: If you choose, you may indicate when each course if offered at the end of each course description. (FA=fall, SP=spring, SU=summer)
4. The following academic information must receive prior approval (unit curriculum committee, Graduate Studies Committee, Undergraduate Curriculum Committee, The Teachers Academy, etc.) before being submitted for inclusion in The GraduateSchool Bulletin. The Graduate Studies Committee will not consider raw catalog copy as a request for curriculum changes.
   1. New/amended courses and course revisions (including departmental prefix, course number, title, credit structure, prerequisites or corequisites, course description, and course deletions).
   2. New/amended degree programs (including majors, minors, concentrations).
   3. Department, degree major name changes, and course prefix changes require the approval of the Chancellor and Provost with notification to the Office of the President.
5. Remember that 500-level courses appear in both The Undergraduate Bulletin and The Graduate School Bulletin. Please check course titles, prerequisites, credit, catalog descriptions, etc., to make certain information that is changed in one catalog is also changed in the other.)
6. The final GSC submission deadline for curriculum changes to be included in the Bulletin is January 26, 2007.
7. Faculty listings should reflect only graduate faculty appointments held during the academic year 2006 Fall Semester - 2007 Spring Semester. Faculty promotions, new faculty appointments, and retirements that become effective August 1, 2007 will be included in the 2008-2009 Bulletin.
8. Please make sure that the information describing your graduate programs and degree requirements is the same in your departmental brochures, handbooks, and The Graduate School Bulletin.

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Page updated: 04-Mar-2009

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