ADVERSE WEATHER AND CATASTROPHIC, LIFE-THREATING WEATHER CONDITIONS

ADVERSE WEATHER AND EMERGENCY CLOSINGS

SPA

When we have weather (such as ice and/or snow, or other conditions) that make it difficult to be in transit to or remain at work, employees may request to use accumulated leave time or time off without pay to remain at home or leave work early. These requests are subject to supervisor approval. Employees who are covered by the State Personnel Act (SPA) may request to make up the time at a later date when they do not have accumulated leave time as long as they are not placed in an overtime situation. Since there are few times in a year when an SPA nonexempt employee may work extra hours and not be in an overtime situation, supervisors are encouraged to consult the UNCG Policy Manual (Section VII.A) or the Department of Human Resource Services for guidance on this issue. Any make-up time granted to employees must be performed within 12 months or the employee will be charged leave or leave without pay.

Even in times of adverse weather or emergency closings certain campus operations must be available for service to our students, staff and general public. The following departments (Public Safety and Police, Residence Life, Dining Services, and Physical Plant) are required to be available and have contingency plans in place for continuing operation during periods of adverse weather or emergency closure.

The Chancellor (or designee) is the only person with the authority to close the campus or any part thereof due to adverse weather or other emergency conditions. When university offices are still open, even if classes are postponed or canceled, university staff continue to have an obligation to report to work or arrange with their supervisor to be granted vacation or leave without pay.

When the Chancellor decides to close the campus due to emergency conditions, the local media will be requested to broadcast the campus closure as a public service message. In addition, the University's adverse weather number (334-4400) or website (http://www.uncg.edu/psp/weather/weatheralert.htm) may be accessed for up-to-date campus closure information. University Administrators are encouraged to develop telephone trees within their respective operations so that all campus employees may be notified as quickly and efficiently as possible of any closure issues.

University employees who are not required to work at an alternate worksite or as emergency employees shall not be required to charge leave or make up the time. Please refer to the following table to determine who are designated emergeny employees. Please note that additional or other employees may be designated as emergency employees depending on the specific emergency at hand (adverse weather and emergency conditions table). If you have any questions regarding the adverse weather and emergency closing policy, please contact the Department of Human Resource Services at extension 5009.

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Chancellor
(8/1/03)

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