MEMORANDUM

To:	Overseas Exchange Partners & UNCG Friends
From:	Denise L. Bellamy, Director of Study Abroad & Exchanges
Date:	August 1, 2013
Re:	Spring 2014 University Recruitment Information and Exchange Applications

Greetings from North Carolina! Kaitlin Ritchie, Assistant Director of Study Abroad and Exchange for incoming exchange, and I look forward to welcoming your students to UNCG. Please confirm receipt of this memo with Kaitlin (saein@uncg.edu) and include any updates to your contact information. Thank you in advance! This email and all information in this email can be found on our UNCG Partner University web page at the following URL: http://www.uncg.edu/ipg/recruitingmemo.htm

As we move toward restoring or keeping the balance with your University, please send Kaitlin a quick email to let her know how many students you would like to send for the Spring 2014 semester. Please also include if they plan to apply an undergraduate or graduate program at UNCG and their program of study or the department that the student wants to take courses in. Kaitlin will then be able to advise how many students we will be able to receive based on the current balance with your specific university. Thank you for your help in this matter.

EXCHANGE APPLICATIONS, 2013-2014

The UNCG International Exchange Student application is available on-line at the following web address: http://www.uncg.edu/ipg/applicationincoming.pdf.  Please have your students fill in the electronic copy. The information filled in must be accurate as it is used to create the students’ visa documents. Your office should then forward the students’ application package to us with the following documents: the Exchange Application, Original academic records/transcripts, copy of student’s passport and English proficiency score if the student is from a university or in a program where instruction is not in English. Additional requirements for graduate applicants include: original TOEFL or IELTS score, two letters of recommendation, proof of enrollment in a graduate program and current courses. Please be sure to discard any old applications that you may have. For the Fall 2014 application cycle, applications that are not filled in electronically and are handwritten will not be accepted. Our deadlines are as follows:

Original completed applications should be submitted by the dates stated below. While we can accept scanned/faxed applications earlier to start processing, the original documents must arrive to our office before any acceptance materials can be mailed. Graduate Applicants have additional requirements. 

DEADLINE FOR SPRING 2014 SEMESTER

Graduate Level Applicants*	September 1, 2013
Undergraduate Level Applicants	September 15, 2013

*Additional requirements for Graduate Student Applications: original TOEFL or IELTS score, two letters of recommendation, proof of enrollment in a graduate program, a list of the most current courses, personal statement indicating the department they are applying to take courses in and a course request list. Graduate students must take at least one graduate level course in the department they apply to.
Please note: We are aware that these deadlines may not be possible for some of our partner universities (particularly for universities located in the Southern Hemisphere). If you are not able to send the application by the deadline, please email the following information for each nominated student to saein@uncg.edu: Full Name, Gender, Date of Birth, Citizenship, Semester or Full Year request, Field of Study, Level of Study (Undergraduate or Graduate), and email address. With this information, we can expedite the acceptance process for your students while we wait for the originals in the mail.

If your students will not be nominated by the deadline, please send us an email with an anticipated number of nominations so that we can best prepare for and accommodate your student applications.

COURSE INFORMATION AND PRE-REGISTRATION, 2013-2014

All of our course catalog materials are available to you and your students on-line at the following web address:  http://www.uncg.edu/reg/Catalog/.  Students can view course descriptions, requirements, and use the on-line Course Search to find out which of those courses are offered for the upcoming semester. 

Lists of courses for the upcoming semesters are available in the Online Course Search. Please note that the Spring 2014 courses may not be online until October 2013: https://banweb.uncg.edu/prod/hwzkcoff.P_UncgSlctCrsOff 

In many cases, students may take courses outside their given major. For example, students in Business Management are eligible to take classes in exercise and sports science; however, some restrictions apply. Restrictions are listed as numbered hyperlinks in the “Notes” column of the Online Course Search. Also, be aware that the number of available seats for any given course is displayed in the Course Search. 

Exchange students will be required, upon admission, to use the Course Search in order to determine what courses they wish to attend. Pre-Registration for courses occurs before the students’ arrival. More information about pre-registration will be included in the acceptance package.

Please note that there are a few restricted academic areas including: Nursing, Clinical Psychology, and graduate level English courses. Also, there are several Media Studies courses that are not available to non-degree seeking students including: MST 197, 204, 205, 301, 271, 272, 399 and 400 level internship study courses. Details on these courses can be found here: www.uncg.edu/mst
We hope this information will help when advising potential exchange students.  If you have any questions about this, please email Kaitlin Ritchie at saein@uncg.edu.

ARRIVAL, 2013-2014

Spring 2014

Students are expected to arrive on January 7, 2014*

*Please advise your students not to arrive after this date.

Other important dates, such as the first day of class, holidays, and exams, can be found at the following address:
http://www.uncg.edu/reg/Calendar/

FINANCIAL CERTIFICATION, 2013-2014

Here are the UNCG J-Visa Financial Certification requirements for exchange students under personal funds. Students are required to show to the US embassy that they have the following amount in personal funds to use for their semester or year at UNCG. 

	Semester	Full Year
Tuition/Fee Exchange	$5940.00	$12243.00
Tuition/Fee/Room Exchange	$3750.00	$8063.00
Tuition/Fee/Room/Board Exchange	$2250.00	$5063.00

HEALTH INSURANCE, 2013-2014

U.S. Government regulations require international students to have sufficient medical insurance coverage to participate on an exchange to the United States. UNCG international exchange students are required to have health insurance. Students may purchase the health insurance plan offered through UNCG or submit proof of their own non-UNCG health insurance that satisfies the U.S. Department of State requirements outlined below:

• Medical benefits of at least $50,000 per person per accident or illness
• Repatriation of remains in the amount of at least $7,500
• Medical Evacuation coverage in the amount of at least $10,000
• A deductible not to exceed $500 per accident or illness
• Confirmation that the plan will cover expenses incurred while outside your home country
• Certain inside limits cannot be accepted (ex. prescription coverage of only $100 per year)

Note: All students will receive detailed information on how to purchase or waive the UNCG health insurance plan.

ADDITIONAL INFORMATION, 2013-2014

You may wish to give your students the following UNCG information sheets.  (The students will receive this information in their preliminary acceptance email.)  Information sheets are divided into the following terms of exchange agreement:

Tuition/Fee Exchange	http://www.uncg.edu/ipg/exchangeinfosheetTF.pdf
Tuition/Fee/Room Exchange*	http://www.uncg.edu/ipg/exchangeinfosheetTFR.pdf
Tuition/Fee/Room/Board Exchange	http://www.uncg.edu/ipg/exchangeinfosheetTFRB.pdf

*Chinese University of Hong Kong and Dalian University of Technology (DUT) students ONLY

If you have any questions or concerns, please contact Kaitlin Ritchie (saein@uncg.edu)

From all of us here at UNCG International Programs, we wish you and your staff a successful academic year!