A new Federal Return of Funds Policy (previously known as the Refund and Repayment Policy) became effective for the 2000-2001 academic year. This policy affects any student who completely withdraws during a term and has Title IV Federal Financial Aid. If you completely withdraw from UNCG after aid has been disbursed to you, you may be required to return certain financial aid funds. Contact the Cashiers and Student Accounts Office at 336/334-5831 for further information on the new policy or on refunds.
PART I: Policy for Students Completely Withdrawing From UNCG
Official Notice of Intent to Completely Withdraw from The University of North Carolina at Greensboro
Students who find that they must withdraw from the University can do so by dropping all courses through UNCGenie, either by voice response (telephone) or via the web site. Students who drop all courses are considered to be withdrawn from the University and must seek reactivation or readmission through either Undergraduate Admissions or The Graduate School to return to school in subsequent terms.
Undergraduates who wish to speak with someone regarding withdrawal from the University may contact Student Academic Services, 159 Mossman Building. Graduate students may contact The Graduate School Office, 241 Mossman Building.
There will be a $25.00 non-refundable processing fee charged to all students who completely withdraw from the University.
Complete Withdrawal from UNCG for Students Activated for Military Duty including the Armed Services Reserve and the National Guard
If a student is involuntarily called for active duty during a currently enrolled semester, the following refund guidelines apply:
- The return of funds calculation will be completed under the normal terms and conditions as applicable.
- The student will be expected to provide correspondence supporting the call to active military duty.
| Example
of Total Withdrawal Refund Calculation |
| Day |
Refund |
 |
Day |
Refund |
|
Day |
Refund |
| 1 |
100% |
|
25 |
78.6% |
|
49 |
58.1% |
| 2 |
98.3% |
|
26 |
77.8% |
|
50 |
57.3% |
| 3 |
97.4% |
|
27 |
76.9% |
|
51 |
56.4% |
| 4 |
96.6% |
|
28 |
76.1% |
|
52 |
55.6% |
| 5 |
95.7% |
|
29 |
75.2% |
|
53 |
54.7% |
| 6 |
94.9% |
|
30 |
74.4% |
|
54 |
53.8% |
| 7 |
94.0% |
|
31 |
73.5% |
|
55 |
53.0% |
| 8 |
93.2% |
|
32 |
72.6% |
|
56 |
52.0% |
| 9 |
92.3% |
|
33 |
71.8% |
|
57 |
51.3% |
| 10 |
91.5% |
|
34 |
70.9% |
|
58 |
50.4% |
| 11 |
90.6% |
|
35 |
70.1% |
|
59 |
49.6% |
| 12 |
89.7% |
|
36 |
69.2% |
|
60 |
48.7% |
| 13 |
88.9% |
|
37 |
68.4% |
|
61 |
47.9% |
| 14 |
88.0% |
|
38 |
67.5% |
|
62 |
47.0% |
| 15 |
87.2% |
|
39 |
66.7% |
|
63 |
46.2% |
| 16 |
86.3% |
|
40 |
65.8% |
|
64 |
45.3% |
| 17 |
85.5% |
|
41 |
65.0% |
|
65 |
44.4% |
| 18 |
84.6% |
|
42 |
64.1% |
|
66 |
43.6% |
| 19 |
83.8% |
|
43 |
63.2% |
|
67 |
42.7% |
| 20 |
82.9% |
|
44 |
62.4% |
|
68 |
41.9% |
| 21 |
82.1% |
|
45 |
61.5% |
|
69 |
41.0% |
| 22 |
81.2% |
|
46 |
60.7% |
|
70 |
40.2% |
| 23 |
80.3% |
|
47 |
59.8% |
|
71-
117 |
0% |
| 24 |
79.5% |
|
48 |
59.0% |
|
Summer Session Withdrawal
Students who completely withdraw from their summer courses will be handled with the same refund policy that applies to the regular academic year.
Return of Federal Title IV Funds
The federally mandated Return of Funds Policy governs the return of Title IV funds disbursed to students who complete the official withdrawal process as defined by the University. The term refund should be understood to mean the repayment of money received by the University for tuition and fees or for a reduction of charges if tuition and fees have not yet been paid. Title IV funds include Federal Unsubsidized and Subsidized Stafford Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), and NCSIG. Federal Work Study is excluded from this procedure.
Unearned Title IV funds must be returned to the Title IV programs. Unearned aid is the amount of disbursed Title IV aid that exceeds the amount of earned Title IV aid. During the first 60% of the enrollment period (semester or term), a student earns funds in direct proportion to the length of time he or she remains enrolled. The period of time during which a student is enrolled is the percentage of aid earned by the student. A student who remains enrolled beyond the 60% point earns all Title IV aid for the term.
The percentage of the period that a student remains enrolled is determined by dividing the number of days the student attended by the number of days in the term. Calendar days are used in the determination of percentages. Breaks of five (5) days or longer are excluded in the calculations. The percentage may be found by using the following formula:
| 100% |
- |
number of days the student attended
|
| number of days in the semester |
If the amount of the Title IV funds disbursed is greater than the amount of Title IV funds earned by a student, a return of Title IV funds is necessary. Both the University and the student are responsible for returning a percentage of the unearned aid.
The University will return federal funds to the appropriate federal program up to the total net amount disbursed from each source as required by law. The prescribed order of return is:
- Federal Unsubsidized Stafford Loan
- Federal Subsidized Stafford Loan
- Federal Perkins Loan
- Federal PLUS Loan
- Federal Pell Grant
- FSEOG
- Other Title IV Programs
Return of Non-Federal Funds
UNCG will return Non-Federal funds received and applied to a student's account in the same manner as it is applied in the "Return of Federal Title IV Funds." However, any outstanding financial obligation to UNCG will be deducted from the amount of Non-Federal funds to be returned. Funds will be returned to the student unless they are requested by the source from which the funds were disbursed. When a student completes the withdrawal process, the Cashiers and Student Accounts Office will initiate a refund and mail it to the student's last known off campus address.
If a student still has an outstanding financial obligation as a result of this process, the University will bill the student for payment.
PART II: Policy for Students Who Drop Course Hours
If a student reduces/drops his or her enrolled credit hours on or before the first day of the fall or spring semester, 100% of the difference between the original charges of tuition and fees and the revised charges of tuition and fees will be credited to the student's account. If the drop in hours occurs during the first 10 days of the semester, but after the first day, charges for tuition and fees will be reduced by 90% of the original charge for the hours dropped.
If the change results in the creation of a credit balance, a check will be generated and mailed to the student's last known on or off campus address. There will be no adjustments made after the first 10 days of the semester.
If students reduce the amounts of their credit hours during a summer session, they should then refer to the last day for tuition refund for a drop in credit hours chart listed in the Summer Session Calendar published in the Summer Session Bulletin.
Housing and Dining Plan Refunds
Room rent and board are NOT refundable. However, if a student qualifies for an exception as stated above, room rent and board are refundable except the pro rata part of the remaining charge based on the expired portion of the term. The housing contract is for one academic year. Students who cancel their contract at the end of the Fall Semester and remain enrolled at the University, will be charged for the Spring Semester rent.
Late Fee for Registration
Continuing students eligible to register during early registration for the following semester who choose not to do so, or who fail to confirm their registration, will be charged a late fee. Waiver of the late fee will be considered only when it can be demonstrated that the University, through one of its offices or officials, was directly responsible for the failure of the student to complete registration.
Refund Committee
The Refund Committee considers appeals from any student who wishes to submit an appeal in writing. Cases are referred to the committee when the usual regulations do not address particular circumstances.
The committee normally does not grant a refund if a student withdraws for personal reasons such as failing or transferring to another institution. (Transferring to another campus of The University of North Carolina is the same as going to another school, since each is administered separately for financial purposes.)
Questions pertaining to the Refund Committee should be directed to the Cashiers and Student Accounts Office, 151 Mossman Building, 336/334-5831.
|
