UNCG
Refund Policy
PART
I: Policy for Students Completely Withdrawing From UNCG
Official
Notice of Intent to Completely Withdraw from The University of North
Carolina at Greensboro
Students
who find that they must withdraw from the University can do so by
dropping all courses through UNCGenie
via the web site. Students who drop all courses are considered to
be withdrawn from the University and must seek reactivation or readmission
through either Undergraduate Admissions or The Graduate School to
return to school in subsequent terms.
Students
who wish to discuss the academic consequences of a change in enrollment
status at the University may contact:
Undergraduate Students: Student Academic Services, 159 Mossman Building,
336/334-5730
Graduate Students: The Graduate School Office, 241 Mossman Building,
336/334-5596.
There
will be a $25.00 non-refundable processing fee charged to all students
who completely withdraw from the University.
Complete
Withdrawal from UNCG for Students Activated for Military Duty including
the Armed Services Reserve and the National Guard
If
a student is involuntarily called for active duty during a currently
enrolled semester, the following refund guidelines apply:
-
The
return of funds calculation will be completed under the normal terms
and conditions as applicable.
-
The
student will be expected to provide correspondence supporting the
call to active military duty.
Students
who serve in the Armed Services Reserve or the National Guard are
often alerted that they may be called to active duty for various reasons.
If any student is voluntarily or involuntarily called for active duty
during a term in which he or she is enrolled, the eligible student
may elect one of the following options:
A. Complete Withdrawal Option (without academic penalty)
1. Tuition and general fees will be fully refundable.
2. Health fees generally will be fully refundable except for students
who have used the University's health services. These students would
be billed at the fee for service rate to a maximum charge equivalent
to the health fee. Students who have enrolled in the Student Health
Insurance program should contact the Agent for information on a pro-rated
refund of premium.
3. Room and board will be refunded based on the number of weeks the
room was occupied and the meals consumed.
4. The student will be responsible for any miscellaneous charges such
as library fines, parking tickets, health service charges, etc.
5. In order to be eligible for a refund under these guidelines, the
student must contact the University Registrar's Office and provide
the following:
a.
a copy of his or her call-up papers; these "orders" will
serve a documentation for the refund of tuition and fees.
b.
a mailing address to which the student would like the refund to be
sent.
The University
Registrar's Office will notify appropriate offices of the student's
withdrawal including Student Academic Services, The Graduate School,
Financial Aid Office, Housing and residence Life, and the Cashiers
and Student Accounts Office.
6. In order to receive a refund from the Department of Residence Life,
the student must complete the usual residence hall check out procedure.
The student can then withdraw either in person or via UNCGenie.
7. If a student is receiving financial aid during the term in which
he or she is called to active duty, financial aid must be repaid according
to federal and state guidelines before a refund will be issued by
the University.
B. Early Exam Option
Eligible students who are required to report for military
duty not earlier than four calendar weeks prior to the date a semester
ends as stated in the official catalog of the University, or after
completion of at least 75% of the enrollment period in a non-standard
semester students called to active duty may, when authorized by the
instructor, take exams early and be given full credit for all courses
for which they have an average of C or better. Students are not eligible
for refunds for courses for which they receive credit.
C. Incomplete Grade Option
Take an incomplete in a course and complete it upon release
from active duty. Course completion may be accomplished by independent
study or by retaking the course without payment of tuition and fees.
Under federal financial aid policies, a course that is retaken this
way may not be counted toward a student's enrollment load. Eligible
students who receive an incomplete for any course for which they are
enrolled shall not be entitled to any refund of tuition or fees paid.
D. Returning to the University
1. If a student is called for active duty and subsequently
released in a manner that would allow them to re-enroll during the
semester in which they withdrew, the University will make every effort
to accommodate the request. Individual contacts with faculty involved
will determine appropriateness of returning to a course.
2. Students who are called to active duty during a semester, and who
withdraw from the University, are technically ineligible to early
register for the term in which they wish to re-enroll. However, UNCG
will make every effort to give these students special dispensation
and to allow them to pre-register for that term.
Summer Session Withdrawal
Students who completely withdraw from their summer courses
will be handled with the same refund policy that applies to the regular
academic year.
Return of Federal Title IV Funds
The federally mandated Return of Funds Policy governs the
return of Title IV funds disbursed to students who complete the official
withdrawal process as defined by the University. The term refund
should be understood to mean the repayment of money received by the
University for tuition and fees or for a reduction of charges if tuition
and fees have not yet been paid. Title IV funds include Federal Unsubsidized
and Subsidized Stafford Loans, Federal Perkins Loans, Federal PLUS
Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity
Grants (SEOG), and NCSIG. Federal Work Study is excluded from this
procedure.
Unearned Title IV funds must be returned to the Title IV programs.
Unearned aid is the amount of disbursed Title IV aid that exceeds
the amount of earned Title IV aid. During the first 60% of the enrollment
period (semester or term), a student earns funds in direct proportion
to the length of time he or she remains enrolled. The period of time
during which a student is enrolled is the percentage of aid earned
by the student. A student who remains enrolled beyond the 60% point
earns all Title IV aid for the term.
The percentage of the period that a student remains enrolled is determined
by dividing the number of days the student attended by the number
of days in the term. Calendar days are used in the determination of
percentages. Breaks of five (5) days or longer are excluded in the
calculations. The percentage may be found by using the following formula:
| 100% |
 -
|
number
of days the student attended |
| number
of days in the semester |
| Example
of Total Withdrawal Refund Calculation |
| Day |
Refund |
|
Day |
Refund |
|
Day |
Refund |
| 1 |
100% |
25 |
78.6% |
49 |
58.1% |
| 2 |
98.3% |
26 |
77.8% |
50 |
57.3% |
| 3 |
97.4% |
27 |
76.9% |
51 |
56.4% |
| 4 |
96.6% |
28 |
76.1% |
52 |
55.6% |
| 5 |
95.7% |
29 |
75.2% |
53 |
54.7% |
| 6 |
94.9% |
30 |
74.4% |
54 |
53.8% |
| 7 |
94.0% |
31 |
73.5% |
55 |
53.0% |
| 8 |
93.2% |
32 |
72.6% |
56 |
52.0% |
| 9 |
92.3% |
33 |
71.8% |
57 |
51.3% |
| 10 |
91.5% |
34 |
70.9% |
58 |
50.4% |
| 11 |
90.6% |
35 |
70.1% |
59 |
49.6% |
| 12 |
89.7% |
36 |
69.2% |
60 |
48.7% |
| 13 |
88.9% |
37 |
68.4% |
61 |
47.9% |
| 14 |
88.0% |
38 |
67.5% |
62 |
47.0% |
| 15 |
87.2% |
39 |
66.7% |
63 |
46.2% |
| 16 |
86.3% |
40 |
65.8% |
64 |
45.3% |
| 17 |
85.5% |
41 |
65.0% |
65 |
44.4% |
| 18 |
84.6% |
42 |
64.1% |
66 |
43.6% |
| 19 |
83.8% |
43 |
63.2% |
67 |
42.7% |
| 20 |
82.9% |
44 |
62.4% |
68 |
41.9% |
| 21 |
82.1% |
45 |
61.5% |
69 |
41.0% |
| 22 |
81.2% |
46 |
60.7% |
70 |
40.2% |
| 23 |
80.3% |
47 |
59.8% |
71-
117 |
0% |
| 24 |
79.5% |
48 |
59.0% |
If
the amount of the Title IV funds disbursed is greater than the amount
of Title IV funds earned by a student, a return of Title IV funds
is necessary. Both the University and the student are responsible
for returning a percentage of the unearned aid.
The
University will return federal funds to the appropriate federal
program up to the total net amount disbursed from each source as
required by law. The prescribed order of return is:
Return
of Non-Federal Funds
UNCG will return Non-Federal funds received and applied
to a student's account requested by the source from which the funds
were disbursed. Any outstanding financial obligation to UNCG will
be deducted from the amount of Non-Federal funds to be returned. Funds
will be returned to the student unless they are requested by the source
from which the funds were disbursed. When a student completes the
withdrawal process, the Cashiers and Student Accounts Office will
initiate a refund and mail it to the student's last known off campus
address.
If a student still has an outstanding financial obligation as a result
of this process, the University will bill the student for payment.
PART
II: Policy for Students Who Drop Course Hours
The refund policy applies to complete withdrawals from UNCG. If a
student simply reduces course load after the end of the drop/add period,
NO refund or reduction of charges whatsoever will be credited to the
student's account. However, if the drop in hours occurs before the
end of the drop/add period, the student is entitled to a full refund
for the hours dropped. If this change results in the creation of a
credit balance, a check will be generated and mailed to the student's
last known on or off campus address.
If students reduce the amounts of their credit hours during a summer
session, they should then refer to the last day for tuition refund
for a drop in credit hours chart listed in the Summer Session
Calendar published in the Summer Session Bulletin.
Housing and Dining Plan Refunds
Room rent and board are NOT refundable. However, if a student
qualifies for an exception as stated above, room rent and board are
refundable except the pro rata part of the remaining charge based
on the expired portion of the term. The housing contract is for one
academic year. Students who cancel their contract at the end of the
Fall Semester and remain enrolled at the University, will be charged
for the Spring Semester rent.
Late Fee for Registration
Continuing students eligible to register during early registration
for the following semester who choose not to do so, or who fail to
confirm their registration, will be charged a late fee. Waiver of
the late fee will be considered only when it can be demonstrated that
the University, through one of its offices or officials, was directly
responsible for the failure of the student to complete registration.
Refund Committee
The Refund Committee considers appeals from any student
who wishes to submit an appeal in writing. Cases are referred to the
committee when the usual regulations do not address particular circumstances.
The committee normally does not grant a refund if a student withdraws
for personal reasons such as failing or transferring to another institution.
(Transferring to another campus of The University of North Carolina
is the same as going to another school, since each is administered
separately for financial purposes.)
For any questions, please contact the Cashiers and Student Accounts
Office, 151 Mossman Building, 336/334-5831.
This policy was last updated on 10/30/02.
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