UNCG Limited Submission Procedure
The UNCG Limited Submission Procedure is to be used to determine the specific proposal(s) to be sent from the university responding to opportunities that have limits on the number of submissions.
Following is the six-step procedure:
STEP 1: The Office of Sponsored Programs (OSP) establishes a page on its website containing limited-submission opportunities, links to their guidelines, and internal timelines for the necessary decisions to be made regarding each opportunity, as well as an overview of the entire procedure.
OSP announces the existence of the website initially and then announces individual opportunities to Research Advisory Council (RAC), department heads, and center/institute directors according to the posted schedule.
Those limited-submission opportunities that are one-time funding opportunities will be announced on campus as soon as possible after they are released by the sponsor. Faculty will be given a minimum of five business days to respond.
STEP 2: Interested faculty researchers or teams send OSP a short project summary or summary abstract.
STEP 3: OSP distributes project abstracts/project summaries to RAC members no later than the next business day after the listed internal deadline.
STEP 4: RAC then reviews the submitted documents and determines which one(s) is/are recommended to be sent from the university. RAC members will be given a minimum of three business days to respond with recommendations (see Step 5).
Among those recommendations are the following possibilities: (1) The best (one) of the submitted project abstracts/project summaries should move forward; (2) two or more of the projects should be merged and the resulting proposal should move forward; or (3) none of the projects should move forward.
STEP 5: RAC sends recommendations to the Vice Chancellor for Research and Economic Development, Dr. Terri Shelton, who makes the final decision.
STEP 6: The Office of Research and Economic Development (ORED) (or OSP) then informs the faculty member(s) or faculty team(s) of the decision in time to develop the full proposal(s) according to the agency guidelines and prepare them for submission to the agency on or before the due date.
