Faculty Handbook

University of North Carolina at Greensboro

  1. Composition of the Faculty Senate
  2. Election of Senators
  3. Duties of the Faculty Senate
  4. Officers of the Faculty Senate
  5. Terms of Senators
  6. Filling Vacancies on the Faculty Senate
  7. Scheduling and Conduct of Faculty Senate Meetings
  8. Faculty Senate Agenda
  9. Voting at Faculty Senate Meetings
  10. Minutes of Faculty Senate Meetings
  11. Committees of the Faculty Senate
  12. Faculty Senate Bylaws

SECTION 1. Composition of the Faculty Senate

  1. The Faculty Senate shall consist of elected (voting) and nonvoting members.
  2. Voting members of the General Faculty who do not hold an administrative position higher than department head or chair and who have been employed at UNCG for two years may be elected to the Faculty Senate or serve as an officer of the Faculty Senate (Chair, Chair-Elect, Secretary) during their second or later year of employment, and are eligible to begin service on the Faculty Senate or as an officer of the Faculty Senate beginning in the fall of their third year.
  3. Nonvoting members of the Faculty Senate shall consist of the Chair-Elect, Past-Chair, and Parliamentarian of the Faculty Senate, the Chancellor, Provost, all Vice Chancellors, Dean of the Graduate School, Dean of Undergraduate Studies, a representative from the Deans Council appointed by the Provost, Chair of the Staff Senate or the Chair’s designee, two graduate students appointed by the President of the University Graduate Student Association, and two undergraduate students appointed by the President of the Student Government Association.
  4. The Chair of the Faculty Senate shall appoint the Parliamentarian, who serves at the pleasure of the Chair, and may be removed by the Chair or by the procedures specified in Section 4, Part 8 of Article II. The Parliamentarian advises the Chair on parliamentary procedures.
  5. If any positions on the Faculty Senate or its committees are not filled for any reason, these bodies may still function.

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SECTION 2. Election of Senators

  1. The voting members of the Faculty Senate shall consist of Senators elected from the electoral divisions defined below, and apportioned among them in the same ratio as the number of voting members of the General Faculty in each electoral division to the number of voting members of the General Faculty in the University.
  2. The electoral divisions are:
    1. the College of Arts and Sciences
    2. the Joseph M. Bryan School of Business and Economics
    3. the School of Education
    4. the School of Health and Human Sciences
    5. the School of Music, Theatre and Dance
    6. the School of Nursing
    7. the University Libraries
    8. the Joint School of Nanoscience and Nanoengineering.
  3. The number of Senators to be elected from each electoral division shall be established according to the following procedure:
    1. An apportionment factor shall be computed by dividing the total number of voting members of the General Faculty into the number 36.
    2. The number of Senators from each electoral division shall be computed by multiplying the number of voting members of the General Faculty in that division by the apportionment factor, and rounding the product to the nearest integer greater than or equal to one.
    3. The total number of voting members of the General Faculty used in these calculations shall be the number of voting General Faculty employed by the University at the beginning of the fall semester.
    4. The percent of tenured or tenure track faculty elected from each electoral division shall be a minimum of 50%.
  4. Approximately one-third of the Faculty Senate shall be elected each year.
  5. The normal term of elected service shall be three years beginning July 1 and end on June 30, although the terms of some seats may be reduced at the time of election if this is necessary to assure that approximately one-third of the Faculty Senate is elected each year. When deciding which seats should be given shorter terms, the general principle that seats from electoral divisions with more Senators should be given shorter terms should be followed, provided that each division retains a mix of terms in its seats (1, 2, and 3 years).
  6. Each electoral division shall establish written procedures for electing its Senators, conducting the elections, and announcing the results.
  7. All voting members of the General Faculty are eligible to vote for Senators in their electoral division.
  8. The Faculty Senate may decide at any time, by simple majority vote, to adjust the number used to determine the appointment factor (currently 36).

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SECTION 3. Duties of the Faculty Senate

  1. The Faculty Senate shall:
    1. Promote high educational standards at the University;
    2. Establish, review, evaluate and restructure the committees of the Faculty Senate;
    3. Act on reports and recommendations from the committees of the Faculty Senate;
    4. Approve the academic calendar for the University;
    5. Approve the minimum general University degree requirements;
    6. Recommend the establishment or discontinuation of degrees;
    7. Approve policies and regulations governing the conditions under which the instruction of students takes place;
    8. Approve the academic honor policy;
    9. Advise members of the administration regarding standards of admission to the University;
    10. Recommend to the General Faculty for approval promotion and tenure policies and regulations;
    11. Review policies and regulations pertaining to faculty appointments, development, teaching and research;
    12. Make recommendations to the administration regarding faculty salaries and benefits;
    13. Review and recommend policies governing continuing education, extension services, summer school and distance learning;
    14. Maintain and promote the welfare of all members of the University community;
    15. Advise and counsel the administration upon any matters that the administration or the Faculty Senate may wish to present, and to act upon any matters presented by the administration when action is appropriate; and
    16. Review the provisions of “The Constitution of the General Faculty” at least every five years and make recommendations to the General Faculty.
    17. Determine what matters are to be delegated to other bodies established by this Constitution;
    18. Seek the advice and counsel of any member of the General Faculty on any matter.

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SECTION 4. Officers of the Faculty Senate

  1. The officers of the Faculty Senate shall consist of a Chair, Chair-Elect, Past-Chair, and Secretary, and may not hold an administrative position higher than department head/chair.
    1. The chair and chair-elect shall be tenured members of the General Faculty.
    2. The secretary shall be a member of the General Faculty.
  2. The Faculty Senate shall elect the Chair[ref]A Chair is normally only elected under conditions spelled out in Article II, Section 6.[/ref] , Chair-Elect, and Secretary by the following procedures:
    1. The Faculty Senate Elections Committee shall solicit nominations for Chair, Chair-Elect and Secretary.
    2. The list of nominees for the positions of Chair, Chair-Elect and Secretary, along with a paragraph describing each nominee’s qualifications and, if so desired, a copy of their curriculum vitae, shall be assembled by the Faculty Senate Elections Committee and made available to the Senate no less than one week prior to the election.
    3. The Chair, Chair-Elect, and Secretary shall be elected by the Faculty Senate by a simple majority vote from among the candidates nominated for this position.
  3. A senator who is elected as an officer of the Faculty Senate, or who is appointed Parliamentarian, shall resign his or her seat on the Senate at the time that he or she assumes his or her official duties.
  4. Chair The Chair shall be a tenured member of the General Faculty and shall preside over the Faculty Senate, and the business portion of the General Faculty Meetings. The Chair shall represent the General Faculty at all meetings of the Board of Trustees. The Chair shall serve a two-year term, but may not serve two consecutive terms as Chair-Elect/Chair/Past-Chair, or any combination of these offices separately or in aggregate. The Chair is a voting member of the Faculty Senate, but shall vote only in cases of a tie.
  5. Chair-Elect The Chair-Elect shall be tenured member of the General Faculty and a non-voting member of the Faculty Senate. The term of the Chair-Elect shall be one year, alternating with the term of the Past-Chair. The Chair-Elect shall succeed the Chair upon expiration of the Chair’s term.
  6. Past-Chair The Past-Chair shall be a tenured member of the General Faculty and a non-voting member of the Faculty Senate, and shall advise the Chair on matters related to Faculty Senate business. The term of the Past-Chair shall be one year, alternating with the term of the Chair-Elect.
  7. Secretary The Secretary shall be a member of the General Faculty, and shall serve a a two-year term, staggered with the term of the Chair. The Secretary may be re-elected to one additional term of two years. The Secretary shall record and oversee the distribution of the minutes of the Faculty Senate. The Secretary shall maintain an accurate set of Faculty Senate Bylaws.
  8. Any officer of the Faculty Senate, or the parliamentarian, may be removed from office at a regularly scheduled Faculty Senate meeting by a three-quarters vote of a quorum of 9/10 of the voting Senators. Any officer so removed will be replaced as if they had resigned their position.

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SECTION 5. Terms of Senators

  1. Senators may not serve more than two consecutive terms.
  2. A member of the Faculty Senate who has served two consecutive terms shall be ineligible for reelection until one year following the last term of office shall have elapsed.

SECTION 6. Filling Vacancies on the Faculty Senate

  1. If a person elected to a position or office under this Constitution or its General Faculty or Senate Bylaws should temporarily or permanently withdraw from that office or position, the vacancy shall be filled by an appointment to continue until the said member resumes the position or office or until their term has expired. The Faculty Senate shall make such appointments, by majority vote of the Faculty Senate, for persons elected by the General Faculty or the Faculty Senate, except under the following conditions:
    1. If the Chair of the Faculty Senate resigns, he or she shall be replaced by the Chair-Elect, or by a special election if there is no currently serving Chair-Elect.
    2. If a member of the University Promotion and Tenure Committee resigns or is unable to serve on the committee, the Chair of the Faculty Senate shall consult with the Provost and appoint a tenured Senator as a replacement.
    3. The electoral divisions shall make such replacement appointments for persons elected or appointed by that electoral division.
  2. Any person elected or appointed by the Faculty Senate or an electoral division to fill a vacancy, temporary or permanent, on the Faculty Senate or a committee is eligible to be nominated for a full term when the next regular election is held.
  3. If the Chair resigns his or her position, the Chair-Elect shall be elevated to the position of Chair and shall serve out the remainder of the Chair’s term, followed by the term to which they were originally elected. If the Chair’s resignation occurs during a year in which there is no Chair-Elect, a special election shall be held to elect a new Chair.
  4. Should the Chair-Elect be unable or unwilling to serve out his or her term, then the Chair shall inform the Faculty Senate of this fact, and the Faculty Senate shall elect a new Chair-Elect at its next meeting.

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SECTION 7. Scheduling and Conduct of Faculty Senate Meetings

  1. The Faculty Senate shall schedule a regular monthly meeting. However, if no agenda items are submitted, then the Chair of the Faculty Senate may cancel the meeting.
  2. The Chair of the Faculty Senate may, at his or her discretion, schedule additional Faculty Senate meetings during any month. If any senator objects to the extra meeting(s) then the Faculty Senate shall vote on the matter, with a simple majority vote.
  3. All members of the General Faculty shall have the right to attend and speak at Faculty Senate meetings.
  4. Gallery privileges shall be extended to all other members of the University community, and the Chair of the Faculty Senate may grant speaking privileges to members of the gallery.
  5. The Faculty Senate may go into executive session at any meeting, by a majority vote of Senators present and voting. An executive session shall consist of all members of the voting General Faculty present at the meeting.
  6. In all cases not covered by this Constitution or by the Bylaws adopted by the Faculty Senate, the procedure in the latest edition of Robert’s Rules of Order shall be followed.

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SECTION 8. Faculty Senate Agenda

  1. The Chair of the Faculty Senate shall prepare the agenda in consultation with the Chancellor, the Provost, the Chair-Elect and the Secretary of the Faculty Senate.
  2. Any member of the Senate may request that an item be placed on the agenda by submitting a written request to the Secretary of the Senate at least ten working days in advance of the meeting.
  3. The agenda for all Senate meetings shall be circulated to the Senators, the Deans, and posted on the University website, at least five working days in advance of the meeting.
  4. The agenda shall be followed unless modified by consent of a majority of the Senators present and voting.

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SECTION 9. Voting at Faculty Senate Meetings

  1. Only elected members of the Faculty Senate as defined in Article II, Section 2.1 shall be entitled to vote at Faculty Senate meetings.
  2. Unless otherwise specifically provided in the Constitution or Senate Bylaws, all votes of the Faculty Senate shall be decided by majority vote. Voting shall ordinarily be viva voce, but a standing vote or secret ballot may be called for by the Chair, or by any member of the Faculty Senate. At the discretion of the Chair, votes may be conducted through the use of an Audience Response System (clickers).
  3. At times when a face-to-face meeting of the Faculty Senate cannot occur, it may be useful or necessary to conduct business and vote on motions electronically. In such situations, voting will be conducted through secure means. The electronic voting will be preceded and accompanied by an electronic discussion. Electronic discussions will be held according to Robert’s Rules, if possible, but otherwise will be held as a Committee of the Whole. Electronic voting and discussion will remain open for specified periods with a minimum duration of 48 hours for discussion and 48 hours for voting, unless the Chair of the Faculty Senate determines that a shorter period is necessary and announces it prior to the vote. Electronic voting and discussion will be conducted in accordance with the provisions of the Open Meetings Act.

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SECTION 10. Minutes of Faculty Senate Meetings

  1. The minutes of Faculty Senate meetings shall contain the essence of all viewpoints expressed and a report of actions rejected as well as actions approved, with a record of the vote when a count is made.
  2. The minutes will be distributed after each meeting as an attachment to the subsequent agenda. Corrections of the minutes of each meeting shall be included in the minutes of the next regular meeting of the Faculty Senate.
  3. The Secretary shall ensure that an official file of the minutes of Faculty Senate meetings is maintained in the Faculty Senate Office, and on the Faculty Senate website.
  4. The Secretary shall ensure the deposit of the Faculty Senate records in the University Archives.

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SECTION 11. Committees of the Faculty Senate

  1. The Faculty Senate shall establish standing and ad-hoc committees as it deems necessary or useful for the effective and expeditious conduct of its business.
  2. Ad-Hoc committees may be appointed by the Chair of the Faculty Senate, or established by a majority vote of the Faculty Senate, for a fixed term. When a committee is appointed by the Chair, the Faculty Senate shall be formally notified of such action at its next meeting.
  3. Standing committees may be established only by a majority vote of the Faculty Senate.
  4. Types of committees
    1. Committees composed solely of members of the Faculty Senate, whether elected or appointed. Ex-officio members may also be appointed by the Faculty Senate as appropriate.
    2. Committees composed solely of voting members of the General Faculty, whether elected or appointed, with the addition of one Senator appointed by the Chair of the Faculty Senate to serve as a Faculty Senate liaison. Ex-officio members may also be appointed by the Faculty Senate as appropriate.
  5. Restrictions on committee service
    1. Senators may not serve on more than one elected committee.
    2. No member of the General Faculty may
      1. hold more than one elective office, including election to the Faculty Senate or to membership on a committee, except as indicated in Article II, Section 11.5.b.iv (below),
      2. serve as an appointed member on more than two committees at a time, except for reasons of special competence,
      3. serve more than two consecutive terms on one committee. Re-election or reappointed to the same committee is not possible until one year after the expiration of the second term, except as indicated in Article II, Section 11.5.b.iv (below).
      4. Article II, Sections 11.5b.ii & 11.5.iii (above) do not apply to membership on a committee held by virtue of being chair of a committee within an electoral division.
    3. All committee assignments begin on July 1 and end on June 30 of year in which the term ends. Election and appointments to all committees shall be made no later than the last regular meeting of the Faculty Senate in the spring semester commencement.
  6. Consistent with the powers and duties enumerated in their charges, all boards and committees shall report to the Faculty Senate for action, and shall submit annual reports to the Faculty Senate.
  7. Vacancies on appointed committees shall be filled according to rules established by the electoral divisions.
  8. Each committee is empowered to appoint ad hoc sub-committees to conduct assignments relevant to its work.
  9. Evaluation of Committees
    1. The Faculty Senate shall establish written procedures for the review and evaluation of all committees.
    2. The Chair of the Faculty Senate in consultation with the Chair-Elect may appoint an ad hoc committee of the Senate to conduct a review of its committees, or may assign this duty to one of the standing committees.
    3. During its review and evaluation, the Faculty Senate may, together with the constituencies advised by the committees (if any), terminate, consolidate, restructure, expand or create committees.

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SECTION 12. Faculty Senate Bylaws

  1. The Faculty Senate shall adopt Bylaws for the purpose of conducting its business. Such bylaws shall be in accordance with this Constitution, and shall be reviewed and approved by the Faculty Government Committee before being presented to the Faculty Senate for a vote.
  2. The Faculty Senate Bylaws may be amended by a majority vote of Senators present and voting.

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