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About Tuition and Fees

Quick Jump to:

Estimated Costs
Student Credit Policy
Refund Policy for Student Fees and Charges
Refund Policy for Students Completely Withdrawing for military activation
Refund Policy for Students Dropping Course Hours

The tuition and academic fees paid by UNCG students only partially cover the cost of the education they receive. The remaining costs are met by funds from the State of North Carolina, from the UNCG Excellence Fund, and from alumni, friends, corporations, foundations, and the federal government. The figures listed below are proposed graduate tuition and fees per credit hour for the 2006-2007 academic year. Tuition and fees are due in full on or before registration day of each semester. All students are responsible for payment of tuition appropriate to residence status. Payment of fees is a prerequisite to completion of registration. UNCG reserves the right to make changes in these charges without advance notice.

Student Credit Policy

Tuition and fees for all University students are due and payable before or on registration day. North Carolina law requires the University to charge and collect from each student at the beginning of each academic term tuition, fees, and an amount sufficient to pay all other direct expenses such as room and board incurred for the term. Payments may be made by cash, money order, check, or VISA or Mastercard credit cards.

As an exception to the above policy, students may be granted deferments (credit) only if they meet one of the following criteria:

• Students who receive awards through the UNCG Financial Aid Office from one or more of the following programs must pay the amount of their bill less the amount awarded for the financial aid. Any liability resulting from a reduction of financial aid becomes the student's responsibility payable upon notification of the adjustment of the award. Financial aid awards for purposes of the credit policy are as follows: Pell Grants, Stafford Student Loans, Institutional Loans, SEOG, Perkins Loan, N.C. Veteran Scholarships, Vocational Rehabilitation, Disabled Veterans, Minority Presence Grants, University Scholarships, Fellowships, Assistantships, and Grants.
• Students wishing to utilize Veterans' benefits under the credit policy must demonstrate financial need in compliance with normal financial aid need standards. Final approval is contingent upon the student's demonstration of need and a good credit history with the University.
• Recipients of scholarships awarded by organizations outside the University in which direct payment is made to UNCG and notification is on file with the Financial Aid Office may qualify under the credit policy. Students should provide notification of such awards as soon as possible to the Financial Aid Office.

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Refund Policy for Student Fees and Charges

PART I: Policy for Students Completely Withdrawing from UNCG

Official Notice of Intent to Completely Withdraw from The University of North Carolina at Greensboro

Students who must withdraw from the University can do so by dropping all courses on-line via UNCGenie. Students who drop all courses are considered to be withdrawn from the University and must seek re activation or readmission through The Graduate School to return to school in subsequent terms.

In case of a major disaster, including a pandemic flu occurrence, UNCG will follow UNC General Administration refunding guidelines and in the absence of such guidelines, UNCG Executive Staff decisions.

There will be a $25 nonrefundable processing fee charged to all students who completely withdraw from the University.

Students who wish to discuss the academic consequence of a change in enrollment status at the University may contact The Graduate School.

Complete Withdrawal from UNCG for Students Activated for Military Duty including the Armed Services Reserve and the National Guard

If a student is involuntarily called for active duty during a currently enrolled semester, the following refund guidelines apply:

1. The return of funds calculation will be completed under the normal terms and conditions as applicable.
2. The student will be expected to provide correspondence supporting the call to active military duty.

Students who serve in the Armed Services Reserve or the National Guard are often alerted that they may be called to active duty for various reasons. If any student is voluntarily or involuntarily called for active duty during a term in which he or she is enrolled, the eligible student may elect one of the following options:

Complete Withdrawal Option (Without Academic Penalty)

1. Tuition and general fees will be fully refundable.
2. Health fees generally will be fully refundable except for students who have used the University's health services. These students would be billed at the fee for service rate to a maximum charge equivalent to the health fee. Students who have enrolled in the Student Health Insurance program should contact the Agent for information on a prorated refund of premium.
3. Room and board will be refunded based on the number of weeks the room was occupied and the meals consumed.
4. The student will be responsible for any miscellaneous charges such as library fines, parking tickets, parking permits, health service charges, etc.
5. In order to be eligible for a refund under these guidelines, the student must contact the University Registrar's Office and provide the following:
   • A copy of his or her call-up papers; these "orders" will serve as documentation for the refund of tuition and fees.
   • A mailing address to which the student would like the refund to be sent.
     The University Registrar's Office will notify appropriate offices of the student's withdrawal including Student Academic Services, The Graduate School, Financial Aid Office, Housing and Residence Life, and the Cashiers and Student Accounts Office.
6. In order to receive a refund from the Department of Residence Life, the student must complete the usual residence hall check out procedure. The student can then withdraw either in person or via UNCGenie.
7. If a student is receiving financial aid during the term in which he or she is called to active duty, financial aid must be repaid according to federal and state guidelines before a refund will be issued by the University.

Early Exam Option

Eligible students who are required to report for military duty not earlier than four calendar weeks prior to the date a semester ends as stated in the official catalog of the University, or after completion of at least 75% of the enrollment period in a nonstandard semester, may, when authorized by the instructor, take the final exam early and be given full credit for all courses for which they have an average of C or better. Students are not eligible for refunds for courses when they receive credit.

Incomplete Grade Option

Students called to active duty may take an incomplete in a course and complete it upon release from active duty. Course completion may be accomplished by independent study or by retaking the course without payment of tuition and fees. Under federal financial aid policies, a course that is retaken this way may not be counted toward a student's enrollment load. Eligible students who receive an incomplete for any course for which they are enrolled shall not be entitled to any refund of tuition and fees paid.

Returning to the University

1. If a student is called for active duty and subsequently released in a manner that would allow them to re-enroll during the semester in which they withdraw, the University will make every effort to accommodate the request. Individual contacts with faculty involved will determine the appropriateness of returning to a course.
2. Students who are called to active duty during a semester, and who withdraw from the University, are technically ineligible to early register for the term in which they wish to re-enroll. However, UNCG will make every effort to give these students special dispensation and to allow them to preregister for that term.

Summer Session

Students who completely withdraw from their summer courses will be handled with the same refund policy that applies to the regular academic year.

Return of Federal Title IV Funds

The federally mandated Return of Funds Policy governs the return of Title IV funds disbursed to students who complete the official withdrawal process as defined by the University. The term refund should be understood to mean the repayment of money received by the University for tuition and fees or for a reduction of charges if tuition and fees have not yet been paid. Title IV funds include Federal Unsubsidized and Subsidized Stafford Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), and NCSIG. Federal Work Study is excluded from this procedure.

Unearned Title IV funds must be returned to the Title IV programs. Unearned aid is the amount of disbursed Title IV aid that exceeds the amount of earned Title IV aid. During the first 60% of the enrollment period (semester or term), a student earns funds in direct proportion to the length of time he or she remains enrolled. The period of time during which a student is enrolled is the percentage of aid earned by the student. A student who remains enrolled beyond the 60% point earns all Title IV aid for the term.

The percentage of the period that a student remains enrolled is determined by dividing the number of days the student attended by the number of days in the term. Calendar days are used in the determination of percentages. Breaks of five (5) days or longer are excluded in the calculations. The percentage may be found by using the following formula:
100% - number of days the student attended
           number of days in the semester

Example of Total Withdrawal Refund
Calculation¹
Day	Refund	Day	Refund	Day	Refund	Day	Refund
1	100%	19	84%	37	68%	55	53%
2	98%	20	83%	38	68%	56	52%
3	97%	21	82%	39	67%	57	51%
4	97%	22	81%	40	66%	58	50%
5	96%	23	80%	41	65%	59	50%
6	95%	24	80%	42	64%	60	49%
7	94%	25	79%	43	63%	61	48%
8	93%	26	78%	44	62%	62	47%
9	92%	27	77%	45	62%	63	46%
10	92%	28	76%	46	61%	64	45%
11	91%	29	75%	47	60%	65	44%
12	90%	30	74%	48	59%	66	44%
13	89%	31	74%	49	58%	67	43%
14	88%	32	73%	50	57%	68	42%
15	87%	33	72%	51	56%	69	41%
16	86%	34	71%	52	56%	70	40%
17	86%	35	70%	53	55%	71-117	0%
18	85%	36	69%	54	54%

¹Actual refund calculation percentages, for a specific semester, are available in each semester's registration book

If the amount of the Title IV funds disbursed is greater than the amount of Title IV funds earned by a student, a return of Title IV funds is necessary. Both the University and the student are responsible for returning a percentage of the unearned aid.

The University will return federal funds to the appropriate federal program up to the total net amount disbursed from each source as required by law. The prescribed order of return in:

• Federal Unsubsidized Stafford Loan
• Federal Subsidized Stafford Loan
• Federal Perkins Loan
• Federal Plus Loan
• Federal Pell Grant
• FSEOG
• Other Title IV Programs

Return of Non-Federal Funds

UNCG will return Non-Federal funds received and applied to a student's account requested by the source from which the funds were disbursed.

Any outstanding financial obligation to UNCG will be deducted from the amount of Non-Federal funds to be returned. Funds will be returned to the student unless they are requested by the source from which the funds were disbursed. When a student completes the withdrawal process, the Cashiers and Student Accounts Office will initiate a refund and mail it to the student's last known off campus address.

If a student still has an outstanding financial obligation as a result of this process, the University will bill the student for payment.

PART II: Policy for Students Who Drop Course Hours

The refund policy applies to complete withdrawals from UNCG. If a student simply reduces their course load after the Late Registration and Schedule Adjustment period (refer to the University Academic Calendar), NO refund or reduction of charges whatsoever will be credited to the student's account. However, if the drop in hours occurs before the end of the Late Registration and Schedule Adjustment period, the student is entitled to a full refund for the hours dropped. If this change results in the creation of a credit balance, a check will be generated and mailed to the student's local mailing address.

If students reduce the amounts of their credit hours during a summer session, they should then refer to the last day for tuition refund for a drop in credit hours chart listed in the Summer Session Calendar published in the Summer Session Bulletin.

Room and Board

Room rent and board are not refundable. The housing contract is for one academic year. Students who cancel their contract at the end of the Fall Semester and remain enrolled at the University will be charged room rent and board for the Spring Semester.

Late Fee for Registration

Continuing students eligible to register during early registration for the following semester who choose not to do so, or who fail to confirm their registration, will be charged a late fee. Waiver of the late fee will be considered only when it can be demonstrated that the University, through one of its offices or officials, was directly responsible for the failure of the student to complete registration.

For Students Who Have Received Financial Aid

If it is determined that any of a financial aid recipient's UNCG charges (tuition, fees, or room and board) are refundable in any amount, the student will not receive any of the refund until the Financial Aid Office determines what portion of the refund, if any, needs to be repaid to the financial aid program from which the student received funds.

When a student receives financial aid funds for purposes of indirect (noninstitutional) educational costs such as books and supplies, personal expenses, off-campus living and food expenses, or travel expenses, the student should expect to be responsible for repaying any portion of the funds received that cannot be attributed to the expenses incurred during the student's actual period of enrollment.

University Refund Appeals Committee

The University Refund Appeals Committee considers appeals from any student who wishes to submit an appeal in writing. Cases are referred to the committee when a student feels that the University's refund policies do not address particular circumstances.

The Refund Committee will not review appeals that are more than one year old. If the original appeal is denied, the student has the right to re-appeal one time as long as new documentation can be provided with the re-appeal. If the second appeal is denied and the student feels it deserves further consideration, the appeal will be referred to the Vice Chancellor of Business Affairs.

Questions pertaining to the Refund Committee should be directed to the Cashiers and Student Accounts Office, 151 Mossman Building, (336) 334-5831 or 1-877-286-8250. Appeal forms may be obtained in the Cashiers and Student Accounts Office or on their web site fsv.uncg.edu/cashiers.

Page updated: 07-Apr-2008

Accessibility Policy