Withdrawal from the University
contact Student Academic Services
159 Mossman Building
contact The Graduate School Office
241 Mossman Building
who find that they must withdraw from the University can do so by dropping
all courses through uncGenie,
either by voice response (telephone) or via the Web site. Undergraduates
who drop all courses are considered to be withdrawn from the University
and must seek reactivation or readmission through Undergraduate Admissions
to return to school in subsequent terms.
withdrawing on or before the last day to drop without academic penalty
will receive W grades (withdrawal without academic penalty). Thereafter,
WF grades will be recorded. WF grades are calculated in the student's
GPA as F (failing) grades.
who have questions regarding withdrawing from the University should
contact Student Academic Services, 159 Mossman Building, 336/334-5730.
Inquiries regarding returning to the University should be directed to
the Undergraduate Admissions Office, 336/334-5243.
Withdrawal/Refund Policy for Students Called to Active Duty
During Term (Military Call-up Policy)
(pending approval of Chancellor's Executive Staff)
who serve in the Armed Services Reserve or the National Guard are often
alerted that they may be called to active duty for various reasons.
If a student is involuntarily called for active military duty during
a term in which s/he is enrolled, the eligible student may elect one
of the following options:
withdraw from the University (Guidelines for accomplishing a withdrawal
are spelled out below); or
students who are required to report for military duty not earlier than
four calendar weeks prior to the date a semester ends as stated in the
official catalog of the University, or after completion of at least
75% of the enrollment period in a non-standard semester students called
to active duty may, when authorized by the instructor, take their final
exam early and be given full credit for all courses for which they have
an average of "C" or better. Students are not eligible for
refunds for courses for which they receive credit; or
an incomplete in a course and complete it upon release from active duty.
Course completion may be accomplished by independent study or by retaking
the course without payment of tuition and fees. Under federal financial
aid policies, a course that is retaken this way may not be counted toward
a student's enrollment load. Eligible students who receive an incomplete
for any course for which they are enrolled shall not be entitled to
any refund of tuition or fees paid.
#A - Withdrawal from the University Without Penalty
In order to qualify for this option, a student must elect to fully
withdraw from the University. Under this option:
and general fees will be fully refundable.
fees generally will be fully refundable except for students who have
used the University's health services. These students would be billed
at the fee for service rate to a maximum charge equivalent to the
health fee. Students who have enrolled in the Student Health Insurance
program should contact the Agent for information on a pro-rated refund
and board will be refunded based on the number of weeks the room was
occupied and the meals consumed.
student will be responsible for any miscellaneous charges such as
library fines, parking tickets, health service charges, etc.
- In order
to be eligible for a refund under these guidelines, the student must
withdraw from the University by completing the Academic Policy Petition
and providing a copy of his or her call-up papers with the petition.
Undergraduate students may obtain the Petition in Student Academic
Services; refunds must be applied for in the Cashier's and Student
Accounts Office. Graduate Students must obtain the Petition from the
Graduate School and apply for refunds in the Cashier's and Student
Accounts Office. The respective office will be responsible for asking
students to provide the correspondence notifying them to report for
active duty. These "orders" will serve as documentation
for the refund of tuition and fees.
- In order
to receive a refund from the Department of Residence Life, the student
must complete the usual residence hall check out procedure. Again,
the student will be asked to provide the correspondence notifying
them to report for active duty. This will serve as documentation for
the refund of room and board charges. Students must also apply for
these refunds through the Cashier's and Student Accounts Office.
- If a
student is called for active duty and subsequently released in a manner
that would allow them to re-enroll during the semester in which they
withdraw, the University will make every effort to accommodate the
request. Individual contacts with faculty involved will determine
appropriateness of returning to a course.
- If a
student is receiving financial aid during the term in which s/he is
called to active duty, financial aid must be repaid according to federal
and state guidelines before a refund will be issued by the University.
who are called to active duty during a semester, and who withdraw
from the University, are technically ineligible to early register
for the term in which they wish to re-enroll. However, UNCG
will make every effort to give these students special dispensation
and work with them in order for them to pre-register for that term.